Procurement Specialist

3 days ago

Durban, KwaZulu-Natal, South Africa Tower Group Full time
Job Title: Procurement Specialist

Join Tower Group as a Procurement Specialist and play a crucial role in maintaining positive vendor relationships, negotiating contracts, and contributing to the overall success of the organisation through strategic procurement practices.

Key Responsibilities:
  • Develop and implement comprehensive category strategies aligned with organisational goals and objectives.
  • Conduct thorough market research and analysis to identify trends, opportunities, and potential risks within assigned categories.
  • Strategic Sourcing:
    • Identify potential suppliers, conduct negotiations, and secure advantageous terms and conditions.
    • Develop and implement strategic procurement plans to achieve cost savings and improve overall efficiency.
    • Evaluate and analyse supplier proposals, ensuring alignment with organisational goals and standards.
  • Category Strategy Development:
    • Collaborate with key stakeholders to understand the organisation's overall business strategy and goals.
    • Translate business objectives into actionable procurement strategies for specific categories, considering market dynamics, industry trends, and internal requirements.
    • Market Analysis and Research:
      • Conduct thorough market research to understand current and emerging trends within assigned procurement categories.
      • Analyse market conditions, supplier capabilities, and potential risks to inform strategic decision-making.
    • Demand Forecasting:
      • Work closely with internal departments to forecast demand for products and services within the assigned categories.
      • Anticipate changes in demand patterns and adjust procurement strategies accordingly.
    • Opportunity Identification:
      • Identify opportunities for consolidation, standardisation, and leveraging economies of scale within the category.
      • Explore innovative solutions and technologies that can enhance the efficiency and effectiveness of procurement processes.
    • Lifecycle Management:
      • Develop strategies for managing the entire lifecycle of products and services within the category, from initial sourcing to end-of-life considerations.
      • Implement sustainable procurement practices and consider environmental, social, and ethical factors.
    • Risk Mitigation:
      • Assess potential risks associated with the supply chain within the category, including geopolitical, economic, and operational risks.
      • Develop risk mitigation strategies to ensure a resilient and robust supply chain.
    • Continuous Improvement:
      • Implement a continuous improvement mindset within the category, regularly reviewing and refining procurement strategies based on performance metrics and feedback.
      • Collaborate with cross-functional teams to identify areas for improvement and innovation.
    • Performance Metrics and KPIs:
      • Define key performance indicators (KPIs) and metrics to measure the success of category strategies.
      • Regularly monitor and report on the performance of procurement activities within the category.
    • Collaboration and Communication:
      • Work closely with cross-functional teams, including finance, operations, and quality assurance, to align category strategies with broader organisational goals.
      • Communicate effectively with stakeholders to ensure understanding and buy-in for category strategies.
      • Foster a collaborative and transparent environment to share information and insights.
    • Budgeting & Cost Control:
      • Support the Manager Sourcing & Procurement in performing spend analyses, contract analyses, categories review and proposes actions & initiatives to include in the annual budget process.
      • Monitor and control procurement-related costs, identifying opportunities for cost savings without compromising quality.
      • Implement cost-effective sourcing strategies to optimise budget allocation.
    • Contract Management:
      • Ensure in consultation with manager S&P the proper implementation and follow-up of relevant procurement contracts.
      • Facilitate visibility and availability of contracts.
      • Ensure that supplier contracts are managed in line with the specifications of the Procurement Policies and principles (compliance).
      • Evaluate and improve use of contracts and decide on contract development together with stakeholders (e.g. termination or modification).
    • Supplier Management:
      • Establish and maintain strong relationships with vendors and suppliers.
      • Evaluate vendor performance, addressing any issues or discrepancies in a timely manner.
      • Negotiate contracts, ensuring compliance with legal and regulatory requirements.
    • Performance Measurement:
      • Understand and periodically measure and analyse processes and their performance/results by measuring global and local KPIs (e.g. P2P, savings, contractor safety, etc.).
      • Provide recommendations to improve the performance.
    • Management & Improvement:
      • Support in the continuous improvement by understanding and analysing processes, identifying and implementing process improvement actions.
    Requirements:
    • Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
    • Proven experience as a Procurement Specialist or in a similar role.
    • In-depth knowledge of procurement regulations, best practices, and market trends.
    • Strong negotiation and communication skills.
    • Excellent organisational and multitasking abilities.
    • Proficient in using ERP Systems and Google Docs.
    What We Offer:
    • A dynamic and supportive work environment.
    • Opportunities for professional growth and development.
    • A competitive salary and benefits package.

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