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Executive Assistant Legal Compliance Specialist

2 months ago

Cape Town, Western Cape, South Africa DO MORE Placements Full time
Job Description

Role Summary

We are seeking an experienced Executive Assistant to provide high-level administrative support to our General Manager and Managing Director. The successful candidate will have a strong background in legal compliance, particularly in the manufacturing and mining industries.

Key Responsibilities

  • Implement efficient filing systems for both physical and digital documents, ensuring easy retrieval and confidentiality.
  • Streamline administrative processes and assist in optimizing workflow efficiency for the executive team.
  • Act as the primary point of contact for the General Manager and Managing Director, managing their calendars, appointments, and correspondence.
  • Coordinate travel arrangements, itineraries, and accommodation for business trips, conferences, and meetings.
  • Utilize advanced Excel skills to create, update, and maintain various reports, spreadsheets, and data analysis for decision-making purposes.
  • Generate accurate and visually appealing presentations using MS Office tools to support executive communications.
  • Assist in legal compliance matters, specifically focusing on mining regulations and factory health and safety requirements.
  • Collaborate with legal teams to draft, review, and proofread legal documents, contracts, and agreements.
  • Serve as a liaison between the executive team and legal advisors, ensuring timely responses to legal inquiries.
  • Prepare and distribute internal and external communications on behalf of the executive team.
  • Coordinate meetings, conferences, and events, including logistics, agendas, and follow-up actions.

Requirements

  • A degree or diploma in Business Administration, Legal Studies, or a related field is preferable.
  • Proven experience as a Personal Assistant or in an executive support role.
  • Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
  • Excellent organizational skills, attention to detail, and ability to prioritize tasks effectively.
  • Familiarity with legal compliance procedures and terminology, particularly in mining compliance and factory health and safety.
  • Exceptional written and verbal communication skills.
  • Ability to work independently, proactively anticipate needs, and take initiative.
  • Discretion and professionalism in handling confidential information.
  • Flexible and adaptable, with a positive attitude and strong problem-solving abilities.

Benefits

  • Opportunity to work closely with top-level executives and gain insights into various aspects of business management.
  • Professional development opportunities to enhance skills and career growth.
  • Competitive salary and benefits package.
  • Diverse and inclusive culture.