Financial Operations Specialist

4 weeks ago

Johannesburg, Gauteng, South Africa Pinsent Masons Full time

Role Overview

Pinsent Masons is seeking a highly skilled and experienced professional to join our team as a Financial Operations Specialist. As a key member of our finance team, you will be responsible for providing exceptional support to our cashiers function, ensuring the smooth operation of daily bank reconciliations, and maintaining effective relationships with our bankers.

Candidate Requirements

  • Proven experience in finance and accounting, with a strong understanding of cash management and transaction processing.
  • Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and external partners.
  • Strong analytical and problem-solving skills, with the ability to identify and resolve complex financial issues.
  • Ability to work in a fast-paced environment, with multiple priorities and deadlines.
  • Proficiency in financial software and systems, with the ability to learn new tools and technologies.

Key Responsibilities

  • Support the cashiers function, ensuring accurate and timely processing of financial transactions.
  • Conduct daily bank reconciliations, identifying and resolving any discrepancies or issues.
  • Maintain effective relationships with our bankers, ensuring smooth communication and collaboration.
  • Review client account balances regularly, ensuring compliance with Law Society rules and regulations.
  • Manage designated deposit accounts, joint accounts, and controlled trusts, ensuring accurate and timely processing of financial transactions.
  • Ensure compliance with Law Society regulations, including VAT and Solicitors Accounts Rules.
  • Liaise with auditors to plan for quarterly tax/VAT returns and annual audit.
  • Ensure all invoices are promptly logged and authorized prior to processing.
  • Ensure compliance with VAT regulations in relation to purchases.
  • Ensure prompt payment of disbursements in accordance with the Solicitors Accounts Rules.
  • Arrange electronic payments to suppliers on the specified date, ensuring reconciliation of firm and supplier accounts.
  • Assist with client and matter housekeeping for unbilled disbursements.
  • Manage and pay consultants and rent invoices when required, ensuring timely payment and reconciliation.
  • Monthly reconciliation of supplier accounts.
  • Deal with currency floats and cash advances.
  • Maintenance of all static data.
  • Prepare monthly VAT reports, ensuring balance to GL.
  • Check client matters are in the correct company.
  • Prepare monthly inter-company invoices.
  • Upload supporting documentation if required by SARS on efiling.
  • Support with any local tax filings and partner payments.
  • Deal with Partner, Lawyer, and Client queries.
  • Ensure queries raised by Clients are dealt with promptly and efficiently.
  • Meet deadlines and monthly cash targets.
  • Generate monthly debtor reports for Partners and Lawyers and statements to clients.
  • Assist with assessing credit worthiness on new clients.

Relevant Experience

  • Finance knowledge essential.
  • 5 to 8 years' experience in a law firm.
  • Experience in dealing with volumes of transaction processing.

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