Medical Practice Secretary

1 month ago


Port Elizabeth, Eastern Cape, South Africa HR Genie Full time
Job Title: Medical Practice Secretary

The successful candidate will provide comprehensive administrative and secretarial support to the Department of Medical Practice on Missionvale Campus, ensuring the efficient and effective functioning of the Department.

Key Responsibilities:
  • Provide secretarial support to the Head of Department
  • Preparation and organisation of departmental meetings and events, including taking accurate minutes
  • Manage general office operations within the office of the Head of Department
  • Execute and monitor financial transactions between the department and internal and external stakeholders
  • Execute human resource processes within the department, including loading short term contracts and requesting ICT services
  • Execute university processes for the successful running of departmental academic activities, including loading marks and assessment criteria on ITS
  • Work together with the Clinical Platform Coordinator to arrange student transport to various hospitals and clinics
  • Serve as liaison by preparing and disseminating written and telephonic correspondence to staff, students and other stakeholders
  • Providing information to relevant stakeholders for the departmental website and other media
Requirements:
  • Matric PLUS a completed one-year diploma in Secretarial/ Office Management / Communication/ Administration or equivalent
  • Completed two years work experience in a Secretarial or administrative assistant position in a higher education setting
  • Experience in working in Moodle or a related academic online Learning Management System used at university or tertiary education level
  • Proven ability to work in Microsoft Word, EXCEL, Power-Point and Outlook


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