Supply Chain Executive Assistant

2 weeks ago


Johannesburg, South Africa Nandos Careers Full time

**Minimum Requirements**:

- 3-5 years Executive Personal Assistant experience
- 2-3 years project administration experience (Advantage)
- National Secretarial Diploma (Advantage)
- Attention to detail and accuracy (Advanced)
- Communication skills (Written and Verbal)
- Record Management Skills
- Organizing skills
- Telephone skills

**Duties and Responsibilities**:

- Manage and maintain the Group Supply Chain Lead's schedule which include daily time and diary management, and the coordination of logistics as required.
- Screen all incoming calls of the Group Supply Chain Lead and manage correspondence where applicable.
- Schedule and arrange appointments, teleconferences and video-conferences as required by the Group Supply Chain Lead and greater department.
- Coordinate the arrangement of conferences, workshops/team-builds and seminars, etc. - including any arrangements required for relevant Suppliers.
- Coordinate and arrange management meetings for the IGroup Supply Chain Lead and ensure that agendas are prepared, all documentation is in order, and that everything runs smoothly - this includes catering arrangements and any other related requirements.
- Deal with all routine correspondence and draft responses accordingly.
- Maintain an appropriate and effective filing/record management system.
- Do all the travel arrangements of the Group Supply Chain Lead/greater Supply Chain team which include: Travel schedules and itineraries of Flight bookings and accommodation; possible arrangement of visa and foreign exchange; arrangement of transport.
- Perform general administrative duties such as the preparation of presentations, reconciliation of expense reports, and maintenance of a records management system.
- Provide project administrative and secretarial support to the Group Supply Chain Lead and greater Supply Chain team.



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