Personal Assistant to The Nursing Manager

2 days ago


Louis Trichardt, South Africa Crestcare Zoutpansberg Hospital Full time

**Education, Qualifications and Experience**:

- Minimum of two years’ experience in an office setting as an executive or administrative assistant, preferably in a healthcare setting
- Intermediate to expert skills with Microsoft Office suite
- Exemplary organization and administrative skills
- Excellent communication skills (written and verbal)

Fluent in English

**Responsibilities**:
**Providing Assistance to the Nursing Manager**:

- Weekly reports on effective execution of tasks.
- Agendas submitted 48 hours before scheduled meeting.
- Accurate and thorough minutes 24 hours after meeting.
- Timeous submission of monthly, weekly and daily reports.
- Collate meeting packs and assist with compilation of presentations 36 hours before the day of presentation.
- Assist the nursing manager with managing daily operations of the nursing unit as required.

**Assisting Nursing Manager with HR Function**:

- Direct liaison with all nursing agencies.
- Updates of annual, sick, family responsibility, and unpaid leave.
- Ensure that all documents for new recruitments for wards are correct.
- Send out memos to different stakeholders and Unit managers.
- Help with compiling skills reports.
- Compile induction packs for new employees.
- Assist with staff scheduling and ensure the unit managers have signed each schedule.

**Assisting in the Office Environment**:

- Maintain office supplies.
- Reception to all clients that have appointments with the nursing manager.
- Sending out all office maintenance requests.

**Related Duties**:

- Schedule and plan nursing functions as well as training within the hospital.
- Book accommodation and or make travel arrangements for any nursing staff attending training programmes.

**Health and Safety Compliance**:
Adhere to hospital policies and procedures regarding patient and staff confidentiality.

Ability to commute/relocate:

- Louis Trichardt, Limpopo: Reliably commute or planning to relocate before starting work (preferred)

Application Deadline: 2024/10/15
Expected Start Date: 2024/11/01



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