Conveyancing Administration

**Conveyancing Administration & Office Manager**

**Location**: Cape Town, Western Cape, 8001

**Job Type**: Full-time, Office-Based

**Office Hours**: 08:00 - 17:00

**Employment Type**: Permanent

**Salary**: R 15,000.00 - R 18,000.00 (Dependent on Experience & Qualifications)

**About Quay 1 International Realty**

We are an innovative, contemporary, and dynamic Real Estate Brokerage located in Cape Town. With a yearly turnover exceeding R1 Bn, we aim to be the forefront brokerage brand globally, driven by professionalism, forward-thinking, and results.

**Position Overview**

**Key Traits We Are Looking For**:

- Excellent communication skills to collaborate effectively with team members and clients.
- A proactive individual who goes the extra mile to ensure the success of our projects and operations.
- A positive attitude, good energy, and a sense of maturity are essential for this role.
- Someone who thrives in a dynamic environment and is motivated to excel in their responsibilities.

**Key Responsibilities**:
**Conveyancing Administration**:

- Manage all administrative tasks related to property sales, leases, and transfers.
- Liaise with the Operations & Business Manager regarding agents’ Fidelity Fund Certificates.
- Collaborate with attorneys, agents, clients, and stakeholders to ensure timely completion of conveyancing transactions.
- Maintain accurate and up-to-date records of all conveyancing files, ensuring compliance with legal requirements.
- Assist in drafting and preparing property-related documents and agreements.
- Track and follow up on outstanding documentation to ensure prompt completion of the process.
- Maintain strong communication with clients, providing updates and guidance throughout the conveyancing process.
- Process transactions on the internal cloud-based program, ensuring timely calculation and processing of agents' commissions.
- Compile and submit various monthly reports to the Directors, and Senior Managers.
- Assist transferring attorneys with letters of undertaking for agents’ commissions.
- Draft letters to clients with overdue accounts and coordinate with the bookkeeper for supporting documentation.

**Office Management**:

- Oversee general office administration to ensure a smooth and efficient working environment.
- Manage office supplies, equipment, and inventory.
- Support the team with administrative tasks, including scheduling meetings, booking boardrooms, and organizing events.
- Implement office policies and procedures, ensuring compliance and efficiency.
- Liaise with the Payroll Administrator in preparing ad hoc, weekly, and bi-weekly payrolls for agents.
- Communicate announcements and updates to all agents regarding process changes.

**Key Requirements**:

- Own transportation to our head office.
- Proven experience in conveyancing administration and office management.
- Excellent organizational and multitasking skills, with a keen eye for detail.
- Strong interpersonal skills, with the ability to handle client relations professionally and with care.
- Previous experience in this role or a similar capacity is advantageous.

**Why Join Us?**

Joining our team means being part of a supportive and innovative environment where your ideas are valued. You'll have the chance to work on exciting projects and grow both personally and professionally. If you're looking for a challenging yet rewarding opportunity, we want to hear from you

**Application Process**:
**Job Types**: Full-time, Permanent

Pay: R15 000,00 - R18 000,00 per month