Maintenance Administrator

7 days ago

Johannesburg, South Africa Orion Group Full time

**Purpose of the Role**:
**Key Responsibilities**:

- Receiving and prioritising maintenance requests from various departments / business units.
- Planning and scheduling of maintenance activities, taking into consideration the availability of resources and facilities.
- Coordinating maintenance activities with internal staff and external contractors, ensuring that work is completed on time and to a satisfactory standard.
- Maintaining detailed records of all maintenance activities, including schedules, work orders, and project updates.
- Ensuring that all required documentation is provided to appropriate internal and external stakeholders.
- Submission and tracking of work orders and purchase orders related to maintenance activities, ensuring adequate budget tracking.
- Maintaining accurate inventories of maintenance supplies and equipment and orders necessary supplies for maintenance staff.
- Coordinating with vendors and suppliers to procure maintenance materials and equipment at the most competitive prices in cooperation with the Procurement Officer.
- Providing regular updates on the status of maintenance activities to the Management.
- Assisting Management with all maintenance related administration as and when necessary.

**Minimum Requirements and qualifications**:

- Grade 12 and / or equivalent qualification.
- A relevant or related tertiary qualification in a field such as facilities management or business administration would be an added advantage.
- At least 2 - 3 years of experience in an administrative role.
- Excellent organizational, communication, and problem-solving skills.
- Strong computer skills, including proficiency in Microsoft Excel and other relevant software programs including MS Office suite.
- Knowledge and experience of facilities maintenance processes and procedures would be an advantage.
- Ability to read and interpret diagrams, plans, and blueprints is also an advantage.
- Ability to work well under pressure, prioritize effectively, and meet deadlines.
- A self-starter who can work independently or as part of a team.
- Excellent attention to detail.
- A Proven track record of coordinating and managing facilities maintenance projects is another advantage.
- PLEASE TAKE NOTE:_

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