Contract Manager

3 weeks ago

Modderfontein, South Africa HITACHI ENERGY, S.A. Full time

**Description**

You as a Contract Manager will be part of Hitachi Energy business based in Modderfontein, Gauteng, South Africa. You will be ensuring that own assigned portfolio of contracts or specific project(s) (back-office or at the site) follow contract and claim management methodologies in accordance with applicable procedures. You will be providing guidance and leadership on contract related matters to cross-functional project team members. Developing contract management strategy based on HE’s policies, customer requirements, and the overall execution strategy considering risk, pricing, scope, and schedule.

**Your responsibilities**:

- Identifying the contract baseline (including terms and conditions, specifications, drawings, estimate, proposal, schedule and other documents incorporated in the contract) and highlighting areas of opportunities and potential risk.
- Ensuring timely and accurate execution of commercial aspects in portfolio of contracts / subcontracts (e.g., payments, claims, variation orders, warranties, provisions, guarantees, etc.).
- Verifying that all parties to the contract have fulfilled their contractual obligations and there are no responsibilities outstanding.
- Assessing the success of the contract and determines if there are any lessons learned for future contracting.
- Documenting and communicating to all relevant parties any deficiencies found as part of the closeout process.
- Participate in the risk evaluation of the tender documents and risk reviews to support the legal team and the management team to identify contractual risks and resolution plans.
- Negotiate with customers and subcontractors to preserve the interests of Hitachi Energy in all transactions.
- Establishing and enforcing standard methodologies in portfolio of contracts to identify and execute claims (passive/active) coming from / towards third parties.
- In concert with HE Legal, develops the negotiation strategy and supports negotiations. Supports HE Legal in handling dispute resolution, litigation and arbitration proceedings. Notifies and liaises with HE Legal to report major claims and keeps HE Legal updated on any critical development during project execution.
- Supporting in drafting of contracts, subcontracts and supply contracts and ensuring that relevant (supply / sub) contracts contain appropriate contract terms to protect HE's interest including flow-down of main contract terms.
- Analyzing contract terms to highlight areas of potential opportunity and risk.
- Seeking advice from HE Legal to draft, negotiating and finalizing agreements during the Project execution phases.
- Developing and implementing risk mitigation and opportunity plans in collaboration with relevant stakeholders.
- Ensures insurance provisions within the contract are adhered to and coordinates with Insurance Risk Management regarding occurrences that may be covered by customer / third party or HE provided insurance. Supporting Insurance Risk Management in producing damage reports.
- Seeking advice from HE Legal/Export Control to ensure accurate handling of all export control matters regarding restrictions on exports, applicable destination laws considering countries, customers or products involved and the respective laws and HE regulations.
- Ensuring that the information and data are protected as per HE’s policies and relevant NDA/confidentiality agreements are in place while sharing of information with other parties.
- Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

**Your background**
- A bachelor’s degree in engineering, Quantity Surveying, Business Administration, Economics or Law.
- Proficiency in both spoken & written English language is required.
- Working knowledge/hands-on experience of working on contracts executed under many different legal systems is a plus.
- Minimum of 10 years of post-qualification experience in related fields of project management, contract management, company secretary or law.
- Preferably 5 years or more hands-on experience in EPC projects / Service Projects within the fields of power generation, substations, converter stations, grid integration, transmission or similar industrial plant within a Contract Management and Subcontract Management functions.
- Demonstrating successful experience in processing, managing and administrating varying sizes, types and complexity of contractual agreements during the pre-order, execution and closing stages of projects lifecycle.
- Solid experience in project’s change management, claim management, risk management and contract-related legal issues and the possible effects in the relevant areas of responsibility regarding proposal stage and/or project execution.
- Ability to interface and negotiate with customers and subcontractors regarding all matters related to contracts and projects including those related to the review a

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