Buyer

3 weeks ago


Cape Town, South Africa CTICC Full time

**The main purpose**: Performs Supply Chain Management tasks/activities associated with Acquisition below R30,000 (Incl. VAT); contract administration; the generation of Purchase Orders; executing policy requirements to ensure all activities are consistent with CTICC’s SCM policy; and attend to specific administrative information processing and reporting.

**Reporting to the**: Senior SCM Practitioner: Contract Administration and Purchasing

**Key responsibilities will include but are not limited to**:
**1. **Expediting Orders**
- Communicating and establishing the capacity and capability of suppliers to meet specific requirements in order to process orders.
- Process procurement orders, amend or cancel captured orders on request.
- Collating and verifying transactional documentation (requisitions, quotations, delivery notes, etc.) and forwarding to the immediate superior for further processing and/or resolving queries on pricing/discounts, etc. referring and making available necessary supporting documentation.
- Interacting with supplier representatives and resolving aspects pertaining to quality, discounts and delivery lead times.
- Communicating with suppliers, establishing the status of orders and expected delivery dates and/or prioritizing requirements for delivery in accordance with internal needs.
- Review all requisitions received and verify compliance with the SCM Policy and laid down processes prior to the generation of any purchase order.
- Issuing of purchase orders to suppliers and the requesting departments.

**2. **Administration**
- Checking and verifying transactional documentation (requisitions, quotations, delivery notes, etc.)
- Provide advisory support regarding supply chain functions and processes
- Generating specific reports detailing outstanding/ back orders.
- Communication of outstanding/ back orders to the relevant departments and suppliers for input.
- Assist with miscellaneous procurement related functions.
- Advising staff on procurement and contract administrative compliance/processes.
- Updating/capturing of monthly/annual/quarterly price variations on to EBMS for all applicable contracts/commodities.
- Review and posting of inventory transactions.
- Administration and co-ordination of meetings, communication and documentation relating to supplier/contractor performance.

**3. Contract Administration**
- Creation of the contract files
- The administration of contract extensions/variations in line with the SCM Policy
- The administration of the CTICC’s Contract Register
- Scanning and achieving of contract documentation and information.
- Compile data relating to supplier performance to enable evaluation

**4. Supplier Relationship**
- Attending product demonstrations and/or communicating with supplier representatives, seeking information on products, service and support capabilities.
- Meeting and/ or interacting telephonically with suppliers to seek information on pricing, product availability or introduction of new product ranges.
- Act as an interface between suppliers and other relevant departments on purchasing processes and new products and services
- Build, maintain and manage supplier relationships and keep up good communication

**Minimum qualifications and experience**:

- Minimum of a National Diploma (NQF 6) in Commerce, Purchasing, Supply Chain Management or equivalent.
- Knowledge of all relevant Municipal legislation, acts, frameworks and applicable case law
- Minimum of 2 years’ work-related experience preferably in a Hospitality/Local Government purchasing/buyer environment

**Skills and Attributes**:

- Demonstrate ability to work under pressure
- Display self-discipline
- Sound interpersonal skills
- Sound communication skills
- Proven report writing skills

**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy.


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