Quoting and Procurement Specialist

**Title**: Quoting and Procurement Specialist

**Reports to**: Administration Manager.

**Based at**: Nelspruit, South Africa

**Job purpose**:
The Procurement and Quoting Specialist will be responsible for sourcing and purchasing goods and services for the organization while also preparing and submitting quotes to clients. This role requires strong negotiation skills, attention to detail, and excellent communication skills to ensure the best value for the company while meeting client needs.

**Qualifications**

Minimum of 3 years of procurement experience in the IT environment.

**Duties**
- Identify and evaluate potential suppliers, and negotiate terms and conditions for procurement of goods and services.
- Manage the purchase process from requisition to receipt of goods or services, ensuring timely delivery and adherence to budgetary constraints.
- Collaborate with internal teams to understand project requirements and prepare quotes accordingly.
- Analyze supplier proposals and quotes to ensure competitiveness and compliance with company standards.
- Develop and maintain relationships with suppliers to ensure on-time delivery and quality control.
- Monitor market trends, competitor activities, and technological advancements to identify opportunities for cost savings and process improvements.
- Maintain accurate procurement and quoting records and provide regular reports to management.
- Ensure compliance with company policies, procedures, and regulatory requirements.
- Attend regular staff meetings.
- Regular use of the company electronic operations system to record all activities, communication and timesheets.
- Submit relevant administration reports.

**Key responsibilities and accountabilities**:
Source, cost and quote on products and services to clients

Order, arrange collection and delivery of products from suppliers

Process and capture supplier Purchase Orders, Invoices and Credit Notes

Ability to commute/relocate:

- Nelspruit, Mpumalanga: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- When will you be able to start work?

**Experience**:

- Procurement: 3 years (required)