Administrative Associate
1 month ago
**About J-PAL Africa**
J-PAL is a global research center working to reduce poverty by ensuring that policy is informed by scientific evidence. J-PAL is based at the Massachusetts Institute of Technology (MIT) and the Africa office is based at the University of Cape Town (UCT) with a satellite office in Johannesburg. A small number of staff are also based in Nairobi, Kenya and Accra, Ghana. J-PAL Africa conducts randomized evaluations, builds partnerships for evidence-informed policymaking, and helps partners scale up effective programs.
J-PAL Africa seeks an administrative assistant based in Cape Town. The main purpose of this position is to provide comprehensive administrative support to the DigiFI, Policy and E&T teams, including financial administration, travel, logistics, events management and human resource administration support. The position’s key performance areas are central to facilitating the smooth functioning of our team. The administrative associate will report primarily to the J-PAL Africa Senior Operations Manager with additional reporting lines to the Associate Directors of Education & Training and Policy, and they will be an integral member of both teams.
**Responsibilities**
The J-PAL Africa Administrative Assistant role is a demanding one, which requires an all-rounder who has good financial administrative skills, excellent attention to detail, is highly adaptable and has good people communication skills. This is a reception position that also handles the administration for Cape Town office, as well some support of co-working arrangements for staff in Ghana and Kenya. It is often high-pressure and requires the ability to prioritize and adapt to changing tasks. A list of responsibilities includes:
- Events coordination administration
- Assistance with travel logistics and arrangements
- General administration including filing, office management, completion of finance and admin forms
- Human resource administration and hiring support
- Any other ad-hoc administrative duties as required
**Requirements**:
- NQF 4 qualification with bookkeeping, accounting, or mathematics
- 3-year relevant administrative experience
- Good time management skills to perform multiple tasks efficiently and in order of priority.
- Good written and verbal communication skills
- Good numeracy skills with high attention to detail
- Professionalism and strong interpersonal skills
- Ability to work under pressure both independently and in a team.
- Possess a high level of honesty and integrity in handling cash and finances
**Advantageous**
- Knowledge of SAP or any ERP system
- Knowledge of UCT processes
- Driving license
**Closing date: 13 January 2025**
Pay: R378 203,00 - R444 945,00 per year
**Language**:
- English (required)
**Location**:
- Cape Town, Western Cape (required)
Application Deadline: 2025/01/13
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