Payroll Administrator

Cyclone Engineerig

**PROFILE**

The successful incumbent will be skilled and experienced, based at the Company’s Head Office in Krugersdorp. He/she will be responsible for the administration of the company’s payroll comprising +- 300 employees who are working at 9 different Sites. Duties will include the timely and accurate capturing and delivery of payroll, administration, management and regular updating of employees’ personal information, training records, remuneration, benefits and staff movements, maintenance, management and control of the payroll system in accordance to conditions of employment (BCEA and BCCEI) and employment contracts, the payment of 3rd parties, PAYE, UIF, monthly, annual and ad hoc reports for the Directors, Site, Financial and H.R. Managers. All functions relating to the on-boarding of new employees and the termination of existing employees, administration and management of Provident Fund and Trade Union membership.

Payroll Administration and Processing:

- Update and Maintain details pertaining to new employees and current employees on Payroll systems.
- Preparation and processing of monthly payroll for approximately 300 employees on Psiber payroll system, in liaison with the Site Managers.
- Processing of authorized leave, overtime, allowances on system.
- Create export batch for overtime, shift allowance etc. and forward to Site Managers for authorization.
- Format, import and finalize overtime, shift allowance and absentee deduction batches received from Site Managers for processing on Psiber.
- Manage overtime, shift allowance and absentee deductions corrections or amendments received from operations.
- Reconcile and audit payroll before submission to Financial Manager for payment.
- Capture and update job grades, training records, EE statuses on system.
- Capture and update NQF (educational) levels of employees on system.
- Maintain and manage the Payroll system through regular audits to ensure data integrity and accurate functioning.

Onboarding of New Employees
- Allocate Employee Codes to new employees
- Co-ordinate the collation of all documentation on new employees as per Legislative requirements and in accordance to the Bargaining Council of the Civil Engineering Industry.
- Action the ‘employ’ of new recruit profiles loaded onto the Payroll system.
- Check, link, load financial information for new employees and link the position code
- Prepare New Employee packs for Sign-off

Benefit Administration
- Register New Members on Sanlam
- Manage company benefits and contributions
- Manage the monthly reconciliation of Benefits deductions, payments to 3rd Party service Providers
- Register & D-Registers New Employees on Provident Fund and Risk Benefits Membership
- Register addition of Dependents and cancellation of Medical Aid membership online
- Capture yearly Provident fund contribution changes on Sanlam and Payroll System.
- Maintain all records pertaining to employee benefits
- Maternity Benefits Administration
- Liaise with relevant stakeholders, handle administration in regard to Disability or Death benefits to ensure employee benefit pay-out
- Print Benefit schedules handed to Finance for payment of benefits to all 3rd Parties
- Submission of UIF declaration on a monthly basis
- Ensure the timeous handling and resolution of Payroll and Employee benefits queries

HR Information Systems & Reporting
- Accurate maintenance of all relevant information on Payroll System
- Monthly Reporting as Identified on all Payroll Related Transactions/Data
- Provide monthly information from Payroll system as required and specified.
- Prepare and submit the annual return of earnings report to FEMA (COIDA) to obtain a letter of good standing.
- Provide accurate and comprehensive training information for the purpose of submission of the Annual Training Report to CETA.

System Administration & Support
- Manage and Maintain Employee Filing system
- Administration of all employee information and records
- Manage and maintain staff movement and changes process to ensure business compliance to process and procedure
- Provide effective HRIS administration support to Management: HR and for the development and implementation of HR projects
- Provide support to users by handling all HRIS related queries
- Provide day to day service to Site/Senior Managers on general Payroll related queries & requests
- Manage all payroll queries

Exit Process and Procedures
- Timeous communication of termination of benefits with 3rd party service providers
- Ensure manual hold is put on employee record in Payroll system when termination notification is received for current month
- Process terminations on Payroll, do unpaid leave recon and complete termination template for checking
- Completion of UIF documentation where necessary or requested
- Completion of Certificate of Service
- Finalize and manage all exit documentation.

Employee Relations (IR) Administration
- Provide Site Managers copies of cont