Medico Legal Administrative Support

1 week ago

Pretoria, South Africa Staffworx Recruit Full time

**A Medico-Legal firm in Pretoria is looking for an Admin Officer. Montana area, PRETORIA. Experience in the Medico-Legal field. ±R20000-R25000**

We're looking for an experienced individual with a strong secretarial/clerical background, to provide administrative support to the Directors, Practice Manager and Consultants as well as the administrative function within the medico-legal department. Creativity and marketing skills (knowledge of FaceBook, Linkedin, etc) will be an advantage. Must be able to multi-task and prioritize.

Experience working in a medico-legal specialist environment is crucial as well as advanced experience with Microsoft Office (Word, Excel and Outlook). Additionally, you need to be a highly skilled organiser with great attention to detail.

The Admin Officer will support a team of Expert Consultants with all aspects of their caseload including but not limited to, case management, admin support, document formatting, taking/making calls, preparing documents along with scanning, printing, photocopying, assisting with marketing, scheduling and organising.

**Key responsibilities include but are not restricted to**:

- Format and proofread reports prepared by Expert Consultants in preparation for submission to clients.
- Schedule and manage medico-legal appointments (including necessary files, documents, invoices, etc.)
- Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are managed and/or passed on in a timely manner
- Enter, maintain and update client details and relevant information on the company’s electronic system
- Quality assurance of all correspondence
- Monitoring Expert Consultants’ calendars with regard to due dates as well as clients with regard to outstanding records.
- Liaising with clients on a daily basis.
- Arrange meetings, book conference rooms, and refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external
- Arrange travel & accommodation for Directors & Expert Consultants
- Use effective systems to ensure that both short
- and long-term tasks are completed within required timescales.
- Office Management: Compile, implement and maintain office procedures, procurement of office supplies, minutes of meetings, cleanliness of offices, maintenance on machinery, subscriptions and affiliations are up to date, etc
- This role would suit an experienced Medico-Legal Admin Officer with strong organising skills, working under pressure, attention to detail and excellent customer service as well as working within a team.
- This is a full-time position Monday to Friday 8am until 5pm.
- Salary is negotiable depending on experience.

**Requirements**:

- National Senior Certificate
- Computer literate
- Attention to detail
- Thorough and accurate
- Good communication skills (verbal and written) and excellent telephone etiquette
- Fully computer literate
- Good understanding of the Medico-Legal field
- Experience: 5 years+
- Valid driver’s license and own transport
- Presentable
- Contact number: 0125461824/Whats app only 0735235694
- Updated CV in Word format with face photograph starting and end dates of
- employment
- Copies of ID, Drivers, Certificates etc.
- References at each work
- Are you working currently? If not please indicate your availability / Notice Period
- Previous/Current salary earned?
- Salary Expectation?
- Where are you currently residing?

**Salary**: R20,000.00 - R25,000.00 per month

Ability to commute/relocate:

- Pretoria, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative office procedures, practices and equipment (preferred)

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