Creditors Clerk

2 weeks ago

Pinetown, South Africa NBISA Recruitment Full time

**Job Advert Summary**:
The main outputs of the job are:

- Invoice verification
- Creditors reconciliation
- Preparing, batching and uploading Electronic payments
- Resolving supplier queries to ensure payment terms are met

**Minimum Requirements**:

- Accounting qualification (BCom or BTech) Majoring in accounting or Bookkeeping.
- 3 years’ experience in Accounting/Finance environment. Relevant Creditors experience is required.

**Duties and Responsibilities**:
**Invoice verification**

Verify all NBI invoices under your responsibility by month end by:
Obtaining invoices from buyers and stores. Review the invoice to verify that:

- It is a legal tax invoice or tax credit note as required by VAT legislation and complies with all requirement.
- That the items on the invoice agree to the delivery note, stores goods receipt slip, or are appropriately authorised for non-stores deliveries.
- Examine the delivery note and goods receipt slip to ensure that the items invoiced have actually been received by NBI.
- Confirm the date of delivery/service to ensure that pre-invoicing does not take place.
- Liaising with buyers regarding queries e.g. price and quantity differences and goods not received.
- Liaise with suppliers daily to resolve supplier queries on accounts to the mutual satisfaction of the supplier and NBI.

**Creditors Reconciliation**

Perform monthly reconciliations of all supplier statements to the creditors ledger balances within the set deadline by:

- Printing the open item listing for the month end balances.
- Verifying and entering the balances of both the creditor’s ledger and supplier statement on the standard reconciliation form used.
- Note reasons for the differences between the balances, together with detailed explanation of action taken to resolve the query.
- Note the date and document reference number in each case of difference and ensure that all amounts clear within 30 days from the first occurrence.
- Sign and date each creditor reconciliation form.
- Resolve queries raised by reviewers

**Electronic/Cheque Payments**

Prepare the monthly electronic payments by:

- Executing the payment proposal on SAP.
- Make adjustments for unresolved issues on the creditor reconciliations so that only valid charges are released for payment.
- Submit the proposal to the financial Manager for review.
- After the payment has been released by the signatories, print the remittance advices and post to the suppliers.

Assist in the weekly CAMS electronic payments by:

- Identifying all the invoices that are due for payment before the date of the monthly PACS electronic payment.
- Submitting the invoices to the financial manager for authorisation.
- Ensure that the cash book controller has all the banking details for the invoices submitted.

Prepare invoices for cheque payments by:

- Submitting the invoice to the financial manager for authorisation.
- Attaching supporting documentation for the amount requested.
- Mail to supplier or arrange for the cheque to be collected

**Supplier Queries**

Resolve queries with supplier regarding:

- Payment discrepancies e.g. settlement discounts.
- Credits to be passed for incorrect pricing, short deliveries etc.
- Liaise with Procurement and end users to facilitate the resolution.

**Core Competencies**
- Managing Relationships
- Personal Leadership
- Business Impact
- Leading and Influencing Others
- Accounting / bookkeeping knowledge
- Communication
- Ability to engage with people at various levels in the organisation
- Accuracy/Attention to detail
- Planning & Organizing
- Deadline focussed

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