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Operations Officer
3 months ago
For German Speaking Applicants:
Das Goethe-Institut Südafrika sucht zum nächstmöglichen Zeitpunkt, spätestens zum 01.06.2024 zunächst befristet bis zum 30. Mai 2026 eine*n Mitarbeiter*in als Operations Officer. Der Beschäftigungsumfang beträgt 100% (40 Stunden pro Woche). Die Tätigkeit wird gemäß dem aktuellen Vergütungsschema für Lokal Beschäftigte des Goethe-Instituts in Südafrika vergütet.
Das Goethe-Institut e.V. ist eine Mittlerorganisation des Bundes, deren Ziele die Förderung der Kenntnis der deutschen Sprache im Ausland, die Pflege der internationalen kulturellen Zusammenarbeit und die Vermittlung eines umfassenden Deutschlandbildes durch Informationen über das kulturelle, gesellschaftliche und politische Leben sind.
**Die Aufgaben umfassen**
- Einsatzplanung des Hauspersonals Rezeption, Reinigung, Fahrdienst, Hausmeister inkl. Qualitätsmanagement
- Veranstaltungskoordinierung (Inhouse): Aufbau, Abbau, Reinigung, Technik, Transport, Einkauf etc., u.a. Einsatz an Wochenenden notwendig
- Liegenschafts
- und IT-Management in Zusammenarbeit mit dem Hausmeister & IT-Support
- Zuständig für Inventarisierung & Aussonderungen
- Rahmenvertragsmanagement im Verwaltungsbereich, Einkauf/Beschaffung inkl. Büromaterialmanagement
- Durchführung von Schulungen zum Vergaberecht und -prozess
- Abwicklung von Import/Export/Zoll
- Zuständig für Klärung von Rechtsfragen in Zusammenarbeit mit externer Kanzlei, v.a. Status/Steuern, Vertragsrecht
- Krisenmanagement, Health & Safety Officer
- Prüfung und Vorkontierung von allgemeinen Betriebskosten der Verwaltung
- Mitwirkung bei der Optimierung und Digitalisierung der Arbeitsabläufe in der Verwaltung, Aktualisierung der schriftlichen Dokumentation interner Verwaltungsprozesse
- Mitwirkung bei der Bearbeitung von Anfragen im Rahmen von externen/internen Prüfungen
Der Einsatz zu Veranstaltungen an Wochenenden ist aufgrund der Struktur des Goethe-Instituts üblich.
Sehr gute Kenntnisse der deutschen Sprache sind aufgrund der Art der Tätigkeit und notwendige Kommunikation mit der Zentrale in Deutschland essentiell.
**Anforderungen**
- Abgeschlossene kaufmännische Ausbildung oder Bachelorstudium mit Schwerpunkt Verwaltung
- Mehrjährige Berufserfahrungen in den oben genannten Bereichen: u.a. Veranstaltungskoordinierung, Liegenschaftsmanagement, Rahmenvertragsmanagement, Sicherheit, Recht
- Deutschkenntnisse mindestens auf Niveau B2 des Gemeinsamen europäischen Referenzrahmens), sehr gute Englischkenntnisse.
- Bereitschaft und Fähigkeit sich in komplexe und bürokratische Verwaltungsvorschriften und -richtlinien einzuarbeiten, die weitestgehend ausschließlich auf Deutsch vorliegen
- Ein sehr gutes technisches Verständnis und sehr gute Kenntnisse in der Software MS Office, v.a. Excel
- Strukturierte und sorgfältige Arbeitsweise, schnelle Auffassungsgabe
- Sehr gute soziale und interkulturelle Kompetenzen, Führungskompetenzen
- Gültiger Führerschein
- No criminal record or any pending cases.
- Arbeitserlaubnis für Südafrika.
**Bewerbungsverfahren**
- Einen tabellarischen Lebenslauf auf Deutsch
- Ausbildungszeugnis / Hochschulzeugnis
- Motivationsschreiben auf Deutsch
- Nachweis über sehr gute Deutschkenntnisse (Nachweis über Lesen und Schreiben mindestens auf Niveau B2 des Gemeinsamen europäischen Referenzrahmens für Sprachen)
- Bei Nicht-Südafrikaner*innen: Nachweis einer gültigen Arbeitsgenehmigung
Die Bewerbungsfrist für diese Ausschreibung endet mit Ablauf des **20.05.2024**.
Bitte fügen Sie Ihrer Bewerbung folgende Einwilligungserklärung hinzu: _„Ich willige in die Verarbeitung meiner, in den Bewerbungsunterlagen enthaltenen, personenbezogenen Daten für die Zwecke des Aufnahmeverfahrens am Goethe-Institut ein.“_
Wichtiger Hinweis zum Bewerbungsverfahren:
Es werden nur vollständige Bewerbungen berücksichtigt. Schwerbehinderte oder ihnen gleichgestellte Bewerberinnen und Bewerber werden bei gleicher fachlicher Eignung bevorzugt berücksichtigt.
Art der Stelle: Vollzeit
Gehalt: R30.000,00 - R40.000,00 pro Monat
Bewerbungsfrist: 20.05.2024
Voraussichtliches Einstiegsdatum: 01.06.2024