Project Manager

2 weeks ago

Midrand, South Africa DBSA Full time

The Local Government Support Unit (LGSU) have Project Management Units (PMU’s) in various provinces. There are large number of projects that are implemented through the PMU’s. The purpose of this role, amongst others, is to monitor and report these projects from inception to completion and to manage the projects that are going through Investment Committee approval stage, procurement and implement stages.

**Key Responsibilities**:
**Overall Project Management**

Monitor and report on Local Government Support Unit (LGSU) projects from inception to completion.

Review the project deliverables prepared by the LGSU team members, agency/mandated programmes and other service providers appointed by the unit.

Support with coordination of efforts of all parties involved in the projects including professional service providers, contracts, sub-contracts and labour.

Implement the LGSU project/s objectives and goals of the teams and assign accordingly.

Oversee technical support to projects across the municipalities.

Build the internal capacity to oversee the roll out of the support to the PMU’s support to municipalities, including the reporting protocols to the structures of the Bank, Government and private sector partners.

Developing monitoring and reporting systems internal to the DBSA and between the DBSA and external parties.

Accountable for daily administration and implementation of the programme activities.

Ensure statutory and regulatory compliance.

Promote industry best practice in managing projects and programmes to ensure successful delivery.

**Project Planning**

Develop project work plans and make revisions as and when the need arises.

Confirm project activities are scheduled.

Prepare all programme/project cost activities.

Confirm milestones with stakeholders and customers

**Project Control on Cost, Time and Quality**

Put in control measures for managing project schedules, costs, time and quality.

Conduct periodic monitoring visits to project site(s).

Monitor project milestones to ensure project completion within time, budget and quality.

Oversee project accounting including management of project budgets against actual costs, approval of progress payments, tracking of team expenses and minimizing the exposure to risk.

**Procurement Management**

Provide support to LGSU team in the preparation of the required procurement documentation and submissions for the appointment of Consultants/Service Providers and / or goods and services.

Review procurement submissions and ensure that all is in line with the PFMA, relevant legislation and according to DBSA Procurement Policy.

Monitor the procurement process from start to completion.

**Project Implementation Support of PMU’s**

Work with various stakeholders and coordinate all programme interventions.

Overall responsibility for the Project Manager’s function is to provide projects coordination and management of all processes and functions, thereby ensuring that:
The Parties to the contract have complied with legal and tender formalities.

The project teams are performing at the required pace to complete the projects by the specified time.

The project teams have timeously been issued with all the relevant information.

The project teams are achieving specified quality standards.

Non-compliant aspects of the works are promptly dealt with as they arise.

Potential claims for revision of the date for practical completion is handled timeously.

Potential claims for an adjustment of the contract value are promptly dealt with.

The programme is concluded as specified, administrative and other compliance certificates are recorded, and all parties paid in due course.

Identifying potential risks.

Monitoring risks.

**Project Communication & Reporting**

Support the Head LGSU with reporting and compliance to the Oversight Committee, thereby timeously collating project status reports.

Ensure an effective communication system is in place to provide timeous feedback for management, client and customer.

Following site monitoring visits and attendance of project meetings, issue status report and action plans.

Provide oversight and guidance on the quality and accuracy of the reporting compiled by the PMU’s and compile and provide monthly progress reports.

Conduct project close out reviews.

Prepare and provide documentation/reports/presentations, amongst others, for Management, Exco, Board and Board sub-Committees for information or decision-making purposes.

**Project Contract Management**

Ensure contracts are managed in a way that is fair to all parties.

Monitor performance by identifying and resolving areas of concern.

Actively measure progress against the contract’s performance.

Ensure adherence to the contract conditions and timelines.

Develop a process whereby project/programme lessons learnt are stored in a digitalised and encrypted format for ease of access and use by business and end users.

Maintain the LGSU database and ensur

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