Administrators X 2

3 days ago


Johannesburg, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To provide administrative support to the University of the Witwatersrand, Human Research Ethics Committee - Medical (HREC)

**Location**:

- **31 Princess of Wales Terrace, Parktown - Johannesburg**

**Key performance areas**:

- Ensure effective tracking of documentation and maintain the database to ensure data integrity
- Record and capture new clinical trials and assign a number for each new clinical trial Check information on the contracts and ensure that all legal requirements are met
- Print a checklist for each study captured and forward the checklist to the Sponsoring Company/Principal Investigator (PI) to check if the captured information is correct and captured according to the standards
- Prepare letters for all the different reviews and send packs to Ethics Chairperson, Protocol/Expert Reviewers, and Ethics Assessors, as per the collation schedule
- Raise invoices for new trials and amendments
- Process amendments and acknowledgments in appropriate timeframes
- Process Serious Adverse Events (SAE), Deviations/Violations in the appropriate timeframe
- Assist in the process of Annual Recertifications according to the Office of Human Research Protections (OHRP) Guidelines
- Filing of clinical trial documentation
- Retrieve documentation from archived boxes
- Receive and distribute mail received
- Liaise, resolution, and feedback with all the relevant stakeholders

**Required minimum education and training**:

- **Grade 12**

**Required minimum work experience**:

- **Minimum of 2 years of administrative experience**

**Desirable additional education, work experience, and personal abilities**:

- Experience working in a clinical research environment
- Knowledge and proficiency in Microsoft Office especially Access
- Good administrative skills, filing, archiving, and general office practice principles
- Experience in data capturing and use of comprehensive database
- Able to maintain confidentiality, tact, and professionalism at all times
- Able to exercise discretion, high levels of initiative, and independent decision-making
- Must be assertive, confident, and adaptable
- Self-motivated, able to work independently and work as part of a multidisciplinary team
- Attention to detail
- Knowledge of Good Clinical Practise (GCP)
- Able to work in a demanding environment and adapt to changes
- Excellent communication skills (both written and oral)

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- _AJ Personnel is fully POPIA Compliant._
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

**Please note**:

- **Our Client, WHC, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.**:

- WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
- AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
- AJ Personnel does not have any salary or other information regarding the position.


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