Junior Receptionist

3 weeks ago

East London, South Africa Xquizit Graphix Full time

**PRINTING COMPANY SEEKING TO EMPLOY YOUNG VIBRANT RECEPTIONIST / SALES ASSISTANT**

You will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

**Responsibilities**:
Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Answer, screen and forward incoming phone call

Ensure reception area is tidy and presentable with the necessary stationery and material (e.g. pens, forms and brochures)

Receive, sort and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via the reception desk

Order front office supplies and keep inventory of stock

Update calendars and schedule meetings

Arrange travel and accommodations, and prepare vouchers

Keep updated records of office expenses and costs

Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

**Requirements**:
Proven work experience as a Receptionist, Front Office Representative or similar role

Proficiency in Microsoft Office Suite

Hands-on experience with office equipment (e.g. fax machines and printers)

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

Grade 12 with additional certification in Office Management is a plus but not essential.

**Job Types**:
Full-time, Permanent

**Education**:
High School (matric) (required)

**Experience**:
Reception: Preferred but not essential

Availability: Immediately

**Job Types**: Full-time, Permanent

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