Admin Coordinator

At ZaPOP, our culture is driven by intelligence, integrity, and energy. Inspiring meaningful connections through creative strategy, design, digital and print media is our forte.

We are a dynamic team of rebels and explorers on the lookout for a new Admin Coordinator to join our team on our mission to help brands stand out where it counts.

If you’re an admin guru with an eye for detail and great organisational skills, this is the perfect opportunity for you

**OVERVIEW**

As the admin controller, you’ll be responsible for the control and maintenance of the administrative function of media campaign installations and removals, as well as surveys and feedback within the Static Media OPS team in the Montana area. You will also be responsible for ensuring accurate stock control for the warehouse in this region.

**BENEFITS**

At ZaPOP, we’re committed to investing in our employees, and to ensuring their continued growth, wellness, and happiness. That’s why we’ve got a wide range of benefits for every employee to enjoy, no matter their position. Some of these benefits include:

- Medical Aid: You’ll be able to join the company’s scheme, or have the company contribute to your existing scheme. You will also be eligible for GAP cover, irrespective of your medical aid plan.

**WHAT YOU’LL BE DOING**

You’ll be responsible for:

- Distribute installation instructions and media distribution lists to the team on a weekly basis.
- Conduct regular desktop quality audits to ensure feedback is complete and accurate (quality of photos received and accuracy of media installations done).
- Compile, evaluate and send photo presentations weekly.
- Provide timeous feedback to Sales Admin team regarding any installation queries.
- Ensure company vehicles display a good corporate image at all times by servicing vehicles timeously, controlling the completion of weekly Vehicle Inspections, as well as the team’s compliance with the Vehicle SOP.
- Control the petty cash and pay card for the office.
- Implement and sustain systematic filing system.
- Ensure neatness and cleanliness of the offices and warehouse.
- Control the teams expense claims and attendance register on an ongoing basis.
- Implement and maintain health and safety procedures within the Montana region.
- Daily control and administration related to receiving and dispatch of stock. Ensure that there is an accurate count and record of all stock in the warehouse at all times.
- Conduct monthly vehicle hardware stock-take, ensure hardware stock counts are captured weekly and reorder stock where necessary (weekly requisition ticket logged).
- Conduct quarterly warehouse stock-take.

**WHAT WE NEED FROM YOU**

To be considered for this position, these are the skills we’re looking for:

- Matric/Grade 12 with Mathematics.
- 2-3 years’ experience in a Warehousing/Logistics/Supply Chain administrative function.
- Basic to intermediate proficiency in MS Office suite.
- Minimum of 2 years’ driving experience.

**YOUR QUALITIES**
- Meticulous attention to detail.
- Ability to multitask.
- Planning and organising skills.
- Ability to work in a team.
- Good written and verbal communication skills.
- Problem-solving abilities.
- Ability to work under pressure.
- Flexibility.
- Deadline-driven.

Ability to commute/relocate:

- Montana, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Certificate (preferred)

**Experience**:

- Warehouse Administration: 2 years (preferred)
- Logistic Administration: 2 years (preferred)

License/Certification:

- Drivers license (required)