Receiving/dispatch Clerk

**2024-02-20 - 2024-03-21**

**PERMANENT**

**JHB001849**

**AUTOMOTIVE**

**Gauteng**, Benoni**

**Duties and Responsibilities**
- **Procurement**:

- Source and negotiate with suppliers and maintain strong relationships with suppliers and monitor supplier performance.
- Communication with Import Clearing Companies and receiving quotes as well as paperwork.
- All stocking orders require release from finance before ordering. Collaborate with various departments to determine procurement needs. - **Inventory Management**:

- Maintain optimal stock levels in stock room and ask workshop if anything is required.
- Track stock levels and initiate restocking when necessary.
- Obtain quotation from Supplier, request delivery process, if it is to be delivered or to be collected.
- Receive approval for ordering stock.
- Order on official order template of specific Company from Supplier.
- “Stock takes” take place twice a year on a Saturday. Assist with implement efficient inventory control measures to minimize stockouts and overstocks. - **Stock Receiving**
- When stock delivered from supplier requirement to check quantity, QC, is the part correct, sign in acceptance with date of receipt.
- Any discrepancies to be noted.
- All stock received to be updated on Pricing System - COS, Back Office, and Stock Management lists of quantity on hand changes.
- Part numbers to be allocated to each part delivered. If new stock request new part number and description.
- All overseas stocking orders require to be weighed and measured per product. Paperwork handed over to Finance with quote/proforma. - **Processing of Customer Orders (Retail Store and Online Store)**
- An order invoice will be released after payment for processing, of which one of the following scenarios will occur:

- As per the invoice, the stock will be picked, Quality Controlled, handed over to the retail counter / Courier booked for collection for delivery or placed in a designated area for customer collection.
- **Workshop Supply**
- Supply of products from the stock room for vehicles in the workshop.
- This requires capturing supplied stock on the job card (Part number and quantity supplied).
- Supply of Consumables to the workshop, needs to be documented for Finance Department to be allocated as company consumables.
- **Communication**:

- Coordinate with internal teams to understand their procurement requirements.
- Monthly request to Suppliers of their product price lists.
- Monthly request to couriers for their monthly fuel surcharge.
- Yearly request to courier Companies for Annual price increases.
- Strong relationship building with the correct contacts.
- Overseas on different time zones, need to keep this in mind for communication purposes.
- Communicate effectively with suppliers to resolve issues and ensure timely deliveries.
- **Stock Takes**
- Twice a year, the full team assists in stock take.
- Stock is required to be managed in bulk prepacks for fast counts when required. Counts may be requested at any time if discrepancies are detected on the Accounting System. **Requirements**:

- Matric or equivalent.
- Additional education in supply chain management or a related field is a plus.
- 1 - 2 years Proven experience as a Procurement and Stock Clerk in the automotive sector.
- Strong knowledge of procurement processes and inventory management.
- Excellent negotiation and communication skills.
- Detail-oriented with strong organizational abilities.
- Familiarity with automotive performance products is a plus.
- For more information please contact:
**Juan Sargent