Project Coordinator

2 weeks ago

Durban, South Africa Magic Orange Pty Limited Full time

**MagicOrange**

**Location** - Durban

**The Company**

MagicOrange is a leader in the IT Financial Management (‘ITFM’) Software market recognized by Gartner with customers and presence in four continents. MagicOrange is a Software as a Service provider currently in a high growth / scale up phase. Our mission is to make people and organizations more valuable, by delivering transformational outcomes for our customers leveraging the MagicOrange Platform.

**Role**

The Project Administrator / Coordinator will be responsible for all administrative activities assisting software development project and product teams and Operations Enablement, with the coordination of resources, equipment, meetings, and information, in a fast moving Agile DevOps environment

**Responsibilities**
- Administration of software development Epics, Features and User Stories on DevOps, both Funnel and Backlog
- Including Procedural and Content Standards and Quality Assurance (Monitoring, Identification and Resolution of non-compliance)
- Maintenance and Preparation of daily/weekly/monthly Reporting content and Reporting Administration
- Utilizing Excel, Word, PowerPoint, Azure DevOps and Microsoft Power BI in the creation and maintenance of metrics, KPIs and reports
- Administration of SharePoint project, Teams and Operations Enablement folders, content and document repositories
- Ensure visibility, accountability, and timelines, identify & mitigate risks before the projects are impacted.
- Co-ordination of all Agile/Scrum ceremonies, Operations Enablement and other meetings, including all associated minutes, reporting, documentation, record-keeping
- Run with small initiatives/projects on an ad-hoc basis
- General team administration as required
- Including Users, Changes, Dashboards, Reports
- Support software development resources to plan, organize, coordinate, manage and deliver development projects/ simultaneously in a scrum-based agile environment
- Manage the administration and co-ordination of software releases and deployments - planning, scheduling through to go live in production
- Understand the clear scope of work, business objectives, and critical success factors of every project
- Monitor project progress over the end to end Software Development Life Cycle
- Assist with process design and definition as required
- Communicate clearly and concisely with cross-functional teams and management
- Communicate proactively with all involved stakeholders to get feedback, identify problems, create solutions and implement efficiency improvements
- Accountable for on-time and quality delivery of all administrative tasks

**Educational Background**
- Matric
- Degree or Diploma qualification preferred
- Project Management Certification such as Prince2 | CAPM | Agile and/or Scrum Certification

**Previous Experience**
- 4-5+ years experience as a Project Administrator or Project Coordinator or similar role in a SaaS, Software Development or Technology company
- Proficient with Microsoft Office/O365, DevOps, Project, Teams, Sharepoint, Excel, Word, Powerpoint
- Preferred experience with Power BI and/or similar reporting tools and Zoho Desk
- Ideal: 1-year experience with data analytics

**Skills and Requirements**
- Strong written and verbal communication skills
- Dynamic and capable of multi-tasking
- Excellent data analysis skills
- Very good research skills
- Computer literate
- Good understanding of delivering projects in an agile environment
- Solid understanding of Software Development Life Cycle, Project Coordination, Agile/Scrum Ceremonies in-line with software, web and mobile app development projects.
- Solid understanding of at least one leading project management tool such as Jira, Asana, Basecamp, etc.
- Proactive and accurate - attention to detail - quality is not negotiable
- Ability to be creative and think laterally
- Ability to prioritise tasks and time management skills, ability to work across various projects
- Ability to produce quality documentation

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