Team Secretary and Pa

**Job Duties/Responsibilities will include**:
Book meeting venue ahead of scheduled meetings.

Draft necessary correspondence where required.

With a minimum of information, anticipate priorities and schedule accordingly.

Put reminders into manager’s diary of deadlines to be met and correspond accordingly.

Prioritize appointments and adjust if required and inform relevant parties timeously.

Invite and confirm attendance of invitees to meetings and confirm manager’s attendance to meetings.

Co-ordinate conference calls and ensure all links are in place and working order.

Take minutes where required and circulate the minutes to the relevant parties.

Plan ahead in scheduling recurring events.

Demonstrate assertiveness when necessary when prioritizing demands

Acting as the point of contact between executives and employees.

Provide strong administrative support primarily to the Director

Source, collate and create documents to the required standards within defined timeframes.

Minute, transcribe and circulate various minutes of meetings as required.

Perform any reasonable adhoc duties as required within the department

Demonstrate flexibility and openness to change.

Ensure the achievement of deadlines and management of deadlines.

Take ownership and accountability for tasks and activities and demonstrate effective self-management.

Maintain a positive attitude and respond openly to feedback.

Manage colleagues and client’s expectations and communicate appropriately.

A minimum of 1 year experience as a Personal Assistant

Strong communicator

High level of English proficiency

Strong organizational abilities

Full comprehensive knowledge of all Microsoft Office packages

High level of confidentiality

Deadline driven

Self Starter

Valid Drivers’ licence