Bookkkeeper

**SKILLS REQUIRED**:

- Sage Evolution “must”
- Advance Excel “must”
- Cashbook experience “must”
- Completed articles “Added advantage”
- Stock experience “must”
- Experience in Retail and/or Telecommunications sector “advantage”
- Payroll experience “Added advantage”

**Educational Background**

Matric

B-Com Accounting/Financial management

**DUTIES WILL INCLUDE**:
Basic duties include but are not limited to full debtors’, creditors and bookkeeper functions as defined below:

- Client and vendor payment approvals and allocations
- Customer collections including the control of any automated collection system such as the bank’s ACB module.

**JOB DESCRIPTION**
- Banking status and reconciliations
- Ensuring SARS, Bank and any other documentation required is completed in order to efficiently run the business (e.g. Bank guarantees)
- Credit Applications
- Sales and stock reporting and analysis and reconciliations
- Ensuring client and vendor queries are efficiently resolved
- Resolving legacy queries
- Payroll submissions to Payroll department and calculation of commission
- Stock reconciliations and stock takes (Physical count and/or Capture on Pastel Evolution)
- Cashbook reconciliations
- Journal entries and reconciliations
- General ledger reconciliations
- Fixed Asset control
- Creating and processing of Purchase Orders, Stock receipts, Picking Slips, Invoices, Returns and other documents required
- Ensuring all supporting documents are received and saved on the vertical server for record keeping
- Electronic Banking Administration and Foreign payments
- Document Administration
- Policies and Procedures Administration and implementation
- Electronic Database Administration
- Monthly full stock takes
- Daily stock cycle counts
- Trial Balance & management accounts reporting
- Statutory returns reconciled and submitted.
- Ensuring data integrity of the company’s accounting system
- Ensuring subordinates are tasked correctly and accurately and reporting on such activities.
- Ensuring all personnel that are assigned duties fulfil them accurately and quickly with form timelines given.
- Other duties and responsibilities will be added on according to the needs of the company when required
- Taking ownership of the companies assigned to you and ensuring proper management of accountsDaily processing of all cashbooks
- Daily processing of all documentation according to company requirements
- Daily cash-ups of control of retail transactions
- Debtors and creditors reconciliations
- Manage debtors’ collections
- Creditors payments
- Timorous completion of all reconciliations and payments
- Negotiating and booking of rates on forward exchange contracts
- Notify suppliers of FEC’s booked
- Controlling all company documentation according to specified system
- Ensure all monthly and weekly deadlines are met
- Prepare management accounts on a monthly basis by the 9th of each month
- Finalize month end figures for financials
- Prepare and maintain trial balance and balance sheets
- Prepare control and maintain asset register
- Analyze information regarding income and expenses from financials
- Report variances of financials and do the necessary to rectify them
- Ensure timorous payments of creditors
- Controlling and verifying the GP %
- Calculate commissions for sales representatives
- Calculate rebates
- Manage stock takes and verify variances
- Should have knowledge of ethical accounting practices and ensure they are adhered to
- Should have good oral and written communication skills.
- Ability to efficiently lead, delegate and motivate subordinates.
- Ability to work fast and accurate in high past environment
- Ability to work on multiple companies
- Understanding of Branch accounting for retail stores
- Ad hock duties required by management from time to tim