Debtors Clerk

**Duties and Responsibilities**

**Debtors**

Maintain debtor’s age analysis at 45 days or less - make contact with clients and follow up until payment is received.

Ensure that notes are updated on client’s ledger on BPO.

Allocate payments on Pastel accurately as per remittance advice.

Customer liaison on all levels - attend to debtor’s queries, request for documentation, etc.

Banking

Ensure that monthly Statements are sent out by the 2nd of the following month.

Prepare hard copy statement and invoices for select customers for hand delivery.

Prepare debit order collection and submit to Manager four full working days before expected release on Business Banking.

**Credit Notes**

Ensure that all credit requests have been authorized before processing credit notes on BPO.

Ensure that all credit notes are filed numerically.

Ensure that correct documentation and authorization is received before processing credit notes.

Process and accept the Supplier Debit note.

**Consumable Reps**

Create debtors for COD sales, from the Customer Information sheet submitted by sales rep. Debtor needs to be linked to a debtor group on Pastel.

Ensure that all information is completed, i.e. VAT number, contact details etc. if not, return form to rep for completion.

Adhere to the naming convention for creating new account codes.

**Audit**

Assist with audit preparation and supplying support documentation as requested by auditor.

**Filing**

Keep all documents filed, as per filing system.

Ensure that documents are filed either strictly numerically or alphabetically as required.

Archive files annually.

**Experience.**

1 year as a Debtor Clerk or similar role

Matric.

Excellent communicator

Starting salary R12 500.00.

Pay: R12,500.00 per month

**Experience**:

- debitors/ creditors: 1 year (required)