Debtors Clerk
2 days ago
Diploma in Financial Accounting (preferred).
- Minimum of 4 years’ experience in a debtors control environment with exposure to creditors control, reconciliation of creditor accounts, processing of invoices.
- High level of computer literacy in MS Office, specifically with Excel skills at intermediate to advanced level.
- High levels of energy and resilience with ability to work in a pressurized environment which is deadline driven.
- Excellent planning and organizing skills with ability to prioritize own workload.
- Highly effective verbal and written communication skills with good customer service orientation and ability to deal with varied stakeholders.
- Quick-paced, assertive & self-motivated individual with high level of attention to detail and accuracy.
- High level of ethical behavior and confidentiality.
**Duty expectations applicable to this position**:
- Invoicing Administration:
- Ensure invoices are appropriately signed and authorized
- Ensure invoices are allocated to the correct accounts, departments, and manager
- Follow up on all invoices sent to managers but not yet returned
- Pass debit/credit notes when required and authorized
- Post month end accruals
- Reconciling of debtors accounts:
- Reconcile creditors ledger monthly
- Follow up on long outstanding items appearing on the reconciliations and investigate discrepancies
- Clear queries raised by the accountants on the reconciliations timeously
- Reconcile GRV’s, delivery notes, purchase orders and invoices
- Adhere to the deadlines for closing off debtors so that management accounts can be compiled timeously
- General Administration:
- Maintain a tidy and efficient filing system for debtors
- Maintain excel spreadsheets for trends in charges over months & years
- Initiate correspondence when necessary
- Perform any other tasks as may be reasonably be expected of the position
- Teamwork & Co-Operation
- Efficiently deals with others, both internally and externally
- Have a team orientated outlook when dealing with colleagues and superiors
- To work with the relevant legislation, policies, and procedures
- To participate in the Annual Performance and Development Review Process
- To attend training courses as identified and agreed for appropriate development
- Work within Health and Safety regulations, the post holder has a legal duty to take reasonable care for Health and Safety both for themselves and others who may be affected by their actions
- Any other tasks that may be required
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