Senior Coordinator Retail Lease Administrator

4 weeks ago

Midrand, South Africa Vodafone Full time

**Role purpose**:
The Retail property Portfolio Lease Administrator role is a hands-on specialist role that supports and participates in the Retail Operations Property Portfolio. The role is accountable for the delivery of detailed lease database capturing, reporting and communications to support governance, database and dashboard activities with detailed ownership of property related policies, procedures and templates to ensure compliance, viable commercial outcomes and operational efficiencies that development the property portfolio.

**Your responsibilities will include**:
Ensure that leasing information is correctly captured on databases to ensure that rentals are paid correctly by checking the data captured on the systems.
Ensure that due process is followed in the most expedient manner with regard to the processes preceding the conclusion of new agreements of lease and renewals in particular (but without exclusion) providing credit and FICA documentation.
Provide comprehensive operational and management of lease tracking reports, supported with hands-on-knowledge on the status of lease expiry profile, relocations and store closure.
Review lease contracts to ensure that they are accurate and are in line with the requirements of the contract approval sheet and Property Steerco approval.
Provide general administrative support and document management to the leasing and administrative department
Uploading lease on MRI for record keeping.
Ensure leases are renewed timeously to avoid putting the business at risk by maintaining an updated lease expiry profile.
Facilitate the communication between stakeholders to ensure a smooth workflow by mediating all communication between internal and external stakeholders.
Ensure that lease agreements are negotiated at market related rentals, escalations and conditions by conducting market surveys.
Maintain, keep track of and manage the process flow of singed leases, as well as maintain awareness of the lease of leases within the portfolio.
Negotiate renewals with independent landlords.
Achievement of savings pertaining to rental and recovery models including new leases and current lease renewals.

**Innovation, Efficiencies, and New Ways of Working**

Inspire the rest of the team to deliver ongoing innovation, efficiencies and new ways of working
Participate in streamlining business processes, automating where possible and transitioning to digital interfaces in terms of maximising innovation potential and in our ongoing efforts to deliver efficiencies through new ways of working.

**Collaborative and Agile Stakeholder Management**

Have an agile and collaborative approach in all activities and across all relationships.
Seek ongoing beneficial partnerships and own relationships with various internal and external stakeholders
Work closely with other colleagues and departments to ensure collaborative inputs to both strategic and operational imperatives within their areas

**Team Effectiveness, Self-Development and Our Brand**

Build team spirit by motivating and building trust amongst people.
Support team and others stakeholders in delivering overall Vodacom ambitions.
Participate in teambuilding and effectiveness activities.
Take ownership of your personal development as aligned to your passions, interests and role delivery requirements.
Own all HSE aspects of your role and ensure you contribute in a meaningful way to Vodacom’s HSE leading strategies - ensuring safety first and sustainable environmental efforts.
Be a true Ambassador of the Vodacom brand

A 3-year Degree or National Diploma in a Property Management related qualification, Business Administration or Commercial Business Management context or relevant equivalent certification/s within this role scope’s context OR working towards - essential
Minimum of 3 years’ experience within the property sector playing a strong administrative role and engaging with landlords in a multi-stakeholder portfolio - essential
Experience as lease or property administrator - highly beneficial
Active experience in building property related capacity including process, policy, procedure related template development and maintenance - highly beneficial
Exposure to digitally lead property database support and dashboard reporting - highly beneficial

**OR**

Minimum of 5 years’ experience within the property sector playing a strong administrative role and engaging with landlords in a multi-stakeholder portfolio - essential
Experience as lease or property administrator - highly beneficial
Active experience in building property related capacity including process, policy, procedure related template development and maintenance - highly beneficial
Exposure to digitally lead property database support and dashboard reporting - highly beneficial

**Core competencies and knowledge**:
Making amendments on offers/leases based on the contract approval sheet
Regional and BP reporting
Responding to internal and external stakeholders’ queries
A

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