Senior Conveyancing Secretary

2 months ago

Pretoria, South Africa Marvel Placement Consultants Full time

**Senior Conveyancing Secretary**

**Minimum Requirements**
- Essential: Matric.
- Relevant qualification in Paralegal Studies would be highly beneficial.
- Essential: Experience with Bond cancellations and registrations.
- Experience working on the following software:

- Microsoft Office Package (Specifically Excel)
- Ghost Practice
- Lexis
- Essential: Minimum of 8 years of experience within a similar role.

**Roles and Responsibilities**

**Absa Home Loans**:

- Ensure all necessary FICA documentation is complete and up-to-date.
- Liaise with the Absa legal department, ensuring compliance with their policies for property registration.
- Accurately draft and review bond registration documents in line with Absa requirements.
- Manage bond cancellation requests, ensuring all conditions are met and necessary approvals obtained.

**Standard Bank Home Loans**:

- Oversee and manage conveyancing for Standard Bank's Home Loans and Private Client divisions.
- Draft and prepare all necessary transfer and bond registration documentation.
- Ensure compliance with Standard Bank’s processes and procedures to avoid delays in bond registrations.
- Handle bond cancellations for Standard Bank clients, ensuring the process is handled seamlessly.

**FNB Home Loans**:

- Prepare and lodge bond registration documents, ensuring they meet the stringent requirements set by FNB.
- Handle the cancellation of bonds, coordinating with FNB’s legal team to ensure smooth finalisation of the process.

**Bond Cancellations**:

- Process and manage bond cancellations for Absa, Standard Bank, and FNB, ensuring that all legal documents are correctly prepared and lodged with the deeds office.
- Communicate with bank representatives to confirm the completion of bond cancellations.
- Ensure that all bond cancellations comply with the respective bank’s specific requirements and guidelines.

**Client Liaison**:

- Serve as the primary point of contact for clients regarding property transfers, home loans, and bond cancellations.
- Provide regular updates to clients on the progress of their transactions.
- Address and resolve any issues that may arise during the conveyancing process.
- Ensure client satisfaction by maintaining a high level of professionalism and service quality.

**Documentation Preparation and Management**:

- Draft and review legal documents related to property transfers, including deeds of sale, power of attorney, and mortgage bond documents.
- Ensure that all documentation complies with legal and regulatory standards.
- Coordinate the submission and lodgement of documents with the deeds office.

**Stakeholder Coordination**:

- Collaborate with attorneys, estate agents, banks, and clients to ensure all parties are informed and aligned throughout the conveyancing process.
- Manage and track the flow of documents between the parties to ensure timely completion of transactions.
- Build and maintain strong working relationships with key stakeholders, including bank representatives and clients.

**Compliance and Regulatory Adherence**:

- Ensure adherence to all relevant legal, regulatory, and compliance standards throughout the conveyancing process.
- Stay updated with the latest changes in property law and conveyancing procedures.
- Maintain a thorough understanding of FICA, POPIA, and other regulatory requirements relevant to conveyancing.

**Closing Date**
Submissions for this vacancy will close on 18 October 2024, however, you will still have the opportunity to submit your CV for this position till 04 November 2024.

**Please Note**

**PoPI Act**
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.

For more information please contact:
**Consultant MF

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