Senior Contracts Administrator

1 week ago

Durban, South Africa Tower Group Full time

**EDUCATIONAL REQUIREMENTS**:
Must be in possession of a school leaving Certificate - (Grade 12)

BCOM (LAW) or LLB incorporating commercial law and corporate governance or equivalent qualification

**EXPERIENCE REQUIRED**:
Minimum 3 years’ commercial experience in a similar role

**KEY RESPONSIBILITIES**:

- Establishing Legal Requirements:_
- Drafting of legal agreements.
- Development of new legal agreements, including drafting bespoke agreements.
- Final review of master legal agreements which have been populated with contract details and/or proposed amendments from the business units and draft legal response to third parties.
- Liaison with Corporate head office legal department in respect of the above requirements, as necessary.
- Reviewing and Approving Legal Agreements:_
- Review of third-party legal agreements (including but not limited to vendor agreements, quotations terms and conditions, confidentiality and non-disclosure agreements, indemnity forms, POPIA consent and data processing agreements) and provide timeous feedback to requestor including follow ups as necessary.
- Review legal agreements and identify commercial and legal risks and draft amendments to mitigate risks, with the objective of obtaining the optimal legal position for the division.
- Draft response to third parties on legal agreements reviewed and assessed and respond timeously to applicable business unit or third party, in consultation with manager as necessary.
- Review proposed amendments to master legal agreements by third parties and provide timeous feedback to requestor including follow ups as necessary.
- Direct liaison with Corporate head office legal department in respect of the above requirements, as necessary.
- Authorized_ signing of Agreements:_
- Ensure that all approved contracts are signed in accordance with the divisions Approval Framework.
- Legal database records management:_
- Responsible for the routine review of system reporting with the administration team (e.g. outstanding contracts, outstanding signatures on contracts, expired/expiring contracts, responses on draft contracts, etc.) and monthly reporting to the manager.
- Monthly review of the SharePoint contracts register, ensuring accuracy and completeness of the contracts register on an ongoing basis, ensuring that policies and procedures are adhered to, for manager approval.
- Statutory information records management:_
- Ensure business units are timeously notified in respect of statutory changes.
- Supervise routine review of internal company information schedules, company letterheads and statutory records to ensure that these are timeously maintained and report to management on a quarterly basis.
- Reporting:_
- Communication of monthly and quarterly reporting deadlines for litigation report and bad debts register to business units in a timely manner to ensure all deadlines to Corporate head office are met.
- Communication with external attorneys appointed to obtain a quarterly update on litigation matters (or monthly update when deemed necessary).
- Draft the monthly litigation report (including matters below threshold for board reporting) for approval by manager.
- Draft the quarterly litigation report (and any further updates as required by Corporate head office legal) for approval by manager.
- Final review of the quarterly contracts register for board packs compiled by the Contracts Administrator for final approval by manager.
- Update the finance bad debt register with monthly progress on matters handled directly by the role.
- Address adhoc Corporate head office legal and divisional reports and updates, when necessary for approval by manager.
- Litigation:_
- Responsible for review and amendment of all legal correspondence concerning litigation matters for approval by manager.
- First line liaison with Corporate head office legal department and external attorneys in respect of litigation matters under the direction of manager.
- Other:_
- Legal research of specific legal issues affecting the business and advise management on optimal legal position.
Drafting of material legal letters, legal notices and correspondence for approval by manager.
- Intellectual Property:_
- Manage the Intellectual Property portfolio for the Division, in conjunction with the Contracts Administrator.
- Liaison with Corporate head office company secretarial department to ensure that the Intellectual Property portfolio for the Division is accurate and complete.
- Continuous Improvement:_
- Identify improvement opportunities and make recommendations for improvements.
- Participate in Continuous Improvement initiatives

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