Compliance Manager

2 months ago

Sandton, South Africa Excellerate JHI Full time

**Who we are**

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

**Why choose us**

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

**About the role**

We are looking for a Compliance Manager to ensure that all business units within the Group conduct their business in full compliance with all applicable national and international laws and regulations that pertain to the relevant service lines, as well as accepted professional standards and business practices, and internal standards. Maintaining ethics. Must have a pragmatic approach to compliance. Managing risk. Maintaining a positive reputation. Ensuring legal compliance to avoid litigation. Knowledge of Group service lines and the applicable legislation. Ensuring compliance with the internal systems that are imposed to achieve compliance with applicable legislation. Raising awareness of risk. Conducting training to staff. Advice regarding compliance.

**What you will bring**
- Tertiary Qualification in Law, Auditing and Compliance
- AML Compliance
- Up to date knowledge of applicable legislation.

**What you will be doing**

In this role you will play a pivotal role in:

- Develops business procedures and processes to ensure adherence to the provisions prescribed in the RMCP
- Verify that all firm and regulatory policies and procedures have been documented, implemented, and communicated.
- Identify processes and policies that can be amended to streamline the processes.
- Facilitate queries on the Go-AML platform.
- Ensure adherence to all reporting duties in terms of Section 28, Section 28A and Section 29 of FICA.
- Escalate TPR’s to the MLCO, in terms of Section 28A of FIC.
- Escalate suspicious and unusual activity reports to the MLCO, in terms of Section 29 of FICA.
- Conduct weekly KYC audits to ensure that the correct information/documents are obtained by the KYC Officer.
- Monitor On-going Due Diligence (“ODD”) and ensure that every tenant in the portfolio is undergoing ODD and confirm this against the tenancy schedule
- Conduct QA on the MLRO transactions
- Conduct weekly audits to ensure that the KYC Officers conduct PEP, Adverse Media and Sanction screening on all entities and related parties for new and renewal clients
- Conduct QA on all new and renewal deals when required (Ensure that all documents required for EDD as per the RMCP are on DocFox and that a folder with all documents is created on the J-drive before EDD sign-off).
- Draft a report on the QA Trends
- Carefully assess all EDD reports and ensure that it is factually correct before the report is submitted to the MLCO and Portfolio head for final sign-off.
- Check whether the KYC officers provide feedback timeously to the relevant business units. The KYC process must be followed at all times to ensure that SLAs are met and contact business when KYC documents are not provided within SLA.
- Compile a risk management plan which entails:

- Identifying relevant regulatory risks that impacts the business.
- Conduct a risk assessment and risk appetite discussion with business
- Ensure controls are in place to mitigate the relevant risks
- Compile an annual compliance monitoring plan
- Conduct testing of the effectiveness of the controls according to the monitoring plan
- Ensure treatment actions are put in place to improve effectiveness of controls
- Maintain and update the PEP register on an on-going basis.
- Keep accurate stats on all CDD, and reporting data.
- Conduct KYC and EDD and ODD on all Landlords for the company and AMS and make sure that documents are saved.
- Establish and conduct ongoing monitoring of compliance systems to ensure their effectiveness
- Conduct ongoing compliance training to keep abreast of the changing legislative environment, on amongst other things legislation, policies and procedures.
- Keep informed regarding pending industry changes, trends, and best practices and assess the potential impact of these changes on organizational processes.
- Provide assistance to internal or external auditors in compliance reviews.

Join us in ensuring efficient Compliance Management and maintaining excellent client relationships.

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