Fleet Clerk

**Key Duties & Responsibilities**: - Record fleet maintenance data on appropriate software such as SAP - Completes general transport administration as required - Process orders, Applies PTP principles in full and files documentation appropriately - Follows up on Accident repairs and documentation, charges out cost to appropriate department - Controls spare key box cabinet - Coordinates obtaining of quotes - Reconciles Standard Bank account - Ordering of fleet cards from Standard Bank - Allocations of costs - to cost centres and distributions to cost centres where required - ODO and Hrs operated recorded weekly - Key performance indicators updated monthly - Filing System - Vehicle files and service records fully maintained - Purchase Orders & Buying and compliance - Updates daily out of service report and distributes as instructed by Fleet Controller - Record daily breakdowns as per instruction from Fleet Controller - All daily fleet reports distributed to the fleet analyst timeously - SAP Fleet Data base - Update Licenses in SAP on receipt of the expired license and fitment of the new one. - Updates Fleet Master to coincide with physical counts - Fuel Management - daily and monthly fuel controls and re-ordering process to be applied. - Distributes vehicle maintenance plan - Liaises with depots to make vehicles available for service and repairs on time - Physical Asset verification as required - Fork lift gas tanks and main bulk gas tank validations and inspections scheduled - Pre-trip inspection - collected and recorded and filed for audit purposes ( all types of vehicles) - Vehicle tracking - ensure queries closed out - Charge distribution for accidents/ abuse - Administration required form local management
**Skills, Experience & Education**: Qualifications and experience: - Matric with 2 years relevant Fleet administration experience. - Good Computer skills (Excel, power point, word, outlook etc.) - SAP PM - advantageous Key attributes and competencies: - Good organizational and planning skills - Ability to work in a team - Strong administrative skills - Sense of urgency - Customer Service orientated - Ability to work under pressure, meticulous and strong attention to detail - Ability to maintain a high degree of dependability. - Self-disciplined, driven and achievement orientated - Deadline driven