School Administrator

The Pebbles Project seeks to employ an Administrator to be based at the Pebbles Project Hemel-en

Job title Administrator

Department Primary Education Programme (PEP)

Position reports to Principal

Ordinary location(s) Hemel-en-Aarde Education Project (HEAEP)

Requirements -Preferably a Diploma in Administration or any related field
- 3+ years’ work experience will be advantageous
- A minimum of three years’ work experience in the NPO sector
- Fluent in written and spoken Afrikaans and English
- Must have a valid driving licence and own reliable transport
- Must be prepared to obtain a code 10 driving license and drive a passenger vehicle
- Advanced computer skills
- Ability to pay attention to detail, plan and prioritise work
- Strong interpersonal and communication skills
- Skilled in handling relations with staff, parents, learners, regulatory bodies and the public
- Strong problem-solving skills
- Proven Leadership: a demonstrated ability to lead team members and get results through others
- Clear criminal record

Qualities: -Grit: Persistence through challenges
- Excellence: A track record of high expectations personally and professionally
- Mission and Vision Alignment: Understanding of and passion for the Pebbles Project mission to provide excellent education and services to agricultural communities
- Self-Reflection: Finding the capacity to bring your best self to challenges and opportunities.
- Capacity: Ability to juggle multiple tasks in a diverse and multi
- disciplinary environment
- Values: Service, Persistence, Achievement, Responsibility,
Kindness
- Awareness: Knowledge of working with learners from rural/agricultural communities

Critical performance areas
- Administration
- Facility Management
- Health and Safety
- Staff Management
- Stakeholder Engagement
- Fleet and Logistics
- Project Culture

Purpose of Position

The Administrator is responsible for all administrative tasks at the Pebbles Project Hemel-en-Aarde Education
Project. The Administrator works alongside the Principal to lead effective communication, ensure functional administration and daily operations, and ensure effective organizational and project-based structure implementation.

DUTIES:
ADMINISTRATION
- To oversee project-based administration.
- To manage service agreements with service providers and ensure services are rendered timeously.
- To ensure the implementation of all laws, regulations, policies and procedures.
- To ensure compliance certificates remain up-to-date.
- To manage and implement management systems (internally and externally).
- To manage project-based inventories.
- To take responsibility for learner enrolment and registration.
- To assist the Chief Operations Officer/Chief Administrative Officer and the Programme Managers with the collection of relevant and appropriate data
- To perform any additional ad-hoc duties, as requested by the principal, programme managers and senior management.

FACILITY MANAGEMENT
- To take responsibility for the facilities maintenance, repairs and upkeep.
- To monitor the safety and cleanliness of interior and exterior areas.
- To oversee the maintenance of the lawn, vegetable garden, pruning trees and play areas.
- To ensure the water filtration and septic tank systems are serviced and working effectively.
- To liaise with service providers regarding sanitation requirements and bait stations.
- To ensure all safety protocols are implemented.
- To communicate all security related matters with the service provider.
- To manage keys and access control to the property.
- To perform routine maintenance inspections.

HEALTH AND SAFETY
- To oversee Health and Safety and ensure compliance.
- To conduct Health and Safety inspections
- To conduct regular evacuation drills, service fire extinguishers, and arrange first aid and fire training.

STAFF MANAGEMENT
- To effectively lead a team of approximately 6 - 10 staff members (this includes junior administrator, cooks, cleaners, drivers and groundsman).
- To facilitate staff professional development through a consistent weekly observation and coaching cycle.
- To manage and support direct reports (i.e., teachers), including onboarding, managing performance and developing staff capability through mentoring and training.

STAKEHOLDER ENGAGEMENT
- To liaise and maintain positive relationships with stakeholders (communities, staff, parents, service providers, donors, farm owners, NPO partners and government departments)

FLEET AND LOGISTICS COORDINATION
- To manage the fleet of vehicles, including licensing and maintenance.
- To follow-up on the weekly vehicle inspections done.
- To manage transport schedules for all activities and to coordinate the driving schedule.
- To check the vehicle log sheets and report any irresponsible or concerning driving behaviour/damage.

PROJECT CULTURE
- To maintain a project culture that values strong character, positive relationship building, and a love for learning.
- To maintain a culture that