Branch Administrator

**Job Number**
- 71678

**Job Type**
- Permanent

**Job Title**
- Branch Administrator

**Computer Skills**
- MS Office

**Industry**
- Engineering

**City**
- Secunda

**Province**
- Mpumalanga
- Reporting to the Regional Sales Manager (Mpumalanga)**Basic Functions & Objectives**
- Support and Contribute to the Overall Mission of the Company
- To protect and expand the interest of the Company in the designated Department
- To strive diligently to be well informed regarding the needs of the Customer, our Products and its Applications
- Abide, at all times, to the Working Rules and Regulations of the Company
- Actively Promote the Policies of the Company
- Positively contribute, in whatever way possible, to the Achievement the Objectives within the Department
- Understand the cultural differences in our multi cultural environment

**Key performance areas of the Position**:

- **Internal Sales**
- You will be responsible for Internal Sales functions, including- Support the Sales Engineer at Sasol Secunda with field sales calls and queries
- On receipt of requests for quotations for Sasol 1, liaise with Sales Engineer re quotes & delivery dates
- Prepare Quote from JCE on Rascal and follow up on Quotations done (Scoping in WIP)
- Once purchase order is received update on Rascal to Sales order
- Follow correct procedures and processes when dealing with Sasol orders and JCE’S - JCE’s to be downloaded from K2 and handed

to relevant team to scope- Run MRP & order stock from Head Office
- Expedite orders - send stock from Secunda / liaise with Supply and Purchasing Departments at head office
- Follow up on back orders with head office
- Follow up on buyouts with suppliers- Update WIP Report on a weekly basis for forecasting purposes and summary before discussion (Scoping, WIP, Detailed WIP, Expediting for Secunda & Sasolburg)
- Assist with annual shutdown preparation for Sasol plant
- Liaising with the plant regarding availability of stock and commencement of work as per Purchase Order
- Download Purchase orders and change orders from SAP Ariba and update WIP accordingly
- Sourcing of prices from various suppliers as required for JCE’s
- **Stock Control**
- You will be responsible for the maintaining of min/max levels of stock for Trading & Services
- Allocation of Stock to Job for planned site tasks
- Receive & check buyout orders from suppliers
- Expedite back orders with head office
- Maintain store in a tidy and clean condition
- Ensure no stock losses during the four quarters stock takes (Services)
- Assist site employees with stock for A priorities / emergency jobs
- Organize & execute stock takes as per Trading request
- Ensure Obsolete stock list is updated monthly
- Liaise with head office re courier deliveries / collections
- Maintain filing system for completed sales orders
- **General**
- Perform any other reasonable tasks specified by management from time to time
- Filing Lokring Certs
- Filing of suppliers invoices for C&L Auditing purposes
- Ensure Accounts Dep receives suppliers invoices once received for on for accurate payments
- Identify Sasol contract issues - with regards to GP, stock items to add or remove from Sasol contract

**Environmental & Quality**:

- It is the Company’s main aim to ensure a safe and healthy working environment for all, to improve morale, quality of life and to comply with all environmental laws and regulations.- It is each employee’s responsibility to understand and assist in meeting the company’s integrated quality management systems- ISO 9001:2008 Quality
- ISO 14001:2004 Environmental
- OHSAS 18001:2007 Health & Safety Systems
- Safety Reporting - near miss & concerns as per KPI**Inherent Requirements**
- Matric- Branch Administration and Internal Sales experience- Computer literate**What Qualification**
- Matric

**Minimum Qualification**
- Matric

**Status**
- Available