Personal Assistant

2 weeks ago


Nelspruit, South Africa HR Outsource Full time

PERSONAL ASSISTANT / JUNIOR ADMINISTRATOR - CURRENT DUTIES:
**1. The Mobile Admin Desk is often the first contact for prospective franchisees**:

- Answer calls
- Send info mails to prospective franchisees
- Arrange interviews - often conduct interviews
- Co-ordinate site visits with managers to assess if suitable
- Request quotations and forward to prospect to initiate deal

**2. Once the franchisee has been approved and paid deposits, the project needs to be coordinated**:

- Prepare Franchise Agreements
- Load info on website
- Generate Order numbers for purchases
- Make and track payments to suppliers
- Order POS
- Request online profile for franchisee
- Do costing for each project
- Keep physical files updated
- Order and issue uniforms to trainees
- Keep franchisee informed of progress and documentation needed.

3. **Daily and other unspecified tasks**
- Handle communication between Management and Franchisees from time to time
- Update daily sales spreadsheet
- Pay outstanding invoices
- Re-con claimed expenses for FM’s
- Keep manager's diary
- Make travel arrangements and hotel bookings when necessary
- PA duties - unspecified (appointments/orders etc.)
- Recon expenses
- Capture cashbook expenses
- Send staff working hours to external payroll company
- Manage vehicle licenses, services and maintenance
- Manage company insurance
- Taking minutes for meetings
- Write reports on random topics
- Analyse stores using sales reports and purchases
- Write Business letters

**Job Types**: Full-time, Permanent

Pay: R10 000,00 - R12 000,00 per month

**Experience**:

- Administration: 1 year (preferred)

Application Deadline: 2024/04/24



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