General Office Assistant

2 weeks ago

Randfontein, South Africa Growthpoint Properties Full time

Job Title and Job Grade
General Office Assistant (Temp)
Job grade: B1

Job Purpose
Responsible for office and administrative support to the team. This role is vital for the smoothrunning of a department. The incumbent will field lease audits, billing audits, draft and assisting
by collecting leases and assist with daily general administrative tasks.

Role Location
Village Square, Randfontein.

Working Conditions
Monday to Friday 08:00 - 16:30, ability to work after hours and over weekends.

Reporting Manager
The General Office Assistant reports to the Centre Manager.

Direct Subordinates
No direct subordinates.

Budget Responsibility
No budget responsibility.

Duties and responsibilities
- Complete order forms and send to contractors on Fraxion.
- Storeroom stock control.
- Reception duties.
- Logging calls with the Growthpoint Management Service Desk.
- Assist with report compilation.
- Asset register audit.
- Obtain quotations for operational purposes.
- Typing take-back and take-on inspections.
- Typing of offer to lease and lease approval sheet.
- Tenant and Lease audits.
- Billing audits.
- Collecting annual audited turnover certificates and attend to calculations.
- Collecting of turnover figures.
- Liaise and manage meter reading agency in terms of tenants.
- Leasing documentation and follow ups.
- Answering the phone and taking detailed messages.
- Report on all tenant queries taken telephonically or in person at the office and ensure

the Building Managers and Property Managers receive these queries promptly.
- Liaising with all “drop in” visitors.
- Handling of keys to vacant units. (Ensuring they are clearly marked and safely stored).
- Opening of vacant units for brokers.
- Maintaining meeting room bookings.
- Deal with all printing requests for staff.
- All administration functions linked to role.

Experience

2-3 years of administrative experience in a secretarial environment or similar, preferably in a
property environment.

**Qualifications**:

- Matric - prerequisite
- Post Matric qualification will be an advantage

Competencies
- Computer literacy; Word, Excel, and PowerPoint
- Ability to draw schedules / reports on system
- Good communication skills - written and verbal
- Time management skills
- Sound administrative skills
- Good problem-solving skills
- Excellent touch-typing skills with a high accuracy rate

Personal Attributes
- Emotionally mature
- Energetic
- Creative
- Friendly
- Professional - well-groomed and well-spoken

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