Interior Design Project Assistant

5 months ago

Sandton, South Africa C & G (Hospitality) Recruitment Full time

An energetic & creative project assistant required for a Sandton based corporate. The assistant will report into the Project Manager. A Flair for fabrics, colours and design an advantage

**Main Areas of Responsibility**:
To be involved in any activity, as directed by the Project Manager, with particular emphasis as noted below:
1. Work on Projects under various Companies within the Group

2. Make up files per individual apartments or other

3. Update cost schedules with actual amounts to orders as per Invoices from suppliers - ensuring originals sent to Head Office accounts

4. Reconcile payments in and payments out

5. Reconcile cost schedules with accounts paid [ledgers on each apartment]

6. Maintenance to provide costs for repairs, etc. to internal hard finishes Invoices by Maintenance

7. Follow up on orders / suppliers as required

8. Follow up on payments - ensure payment requests reach Head Office on Tuesday for payments processed on Thursday for release on Fridays

9. Fabric selections pasted on boards to be filed

10. Filing / Archiving

11. Sort out Fabric Room - Organisation of fabrics / samples / etc.

12. Liaise with Hotel Staff - GM, Housekeeping, Deputy GM, Access Controller, Security, Lift Access Key Holder

13. Liaise with Maintenance

14. Liaise with suppliers/deliveries

15. Accepting in-coming deliveries and organising delivery to specific apartments or warehouse, as required on each contract

16. Supervise unpacking and setting out of furniture, etc.

17. Furniture, Fittings and Fabric, etc. research

18. Inventories in conjunction with Kitchen Item supplier and Head of Housekeeping

Confirm payments received by LLP as per Head Office Accounts

20. Write out orders - scanning and sending to suppliers and accounts department with quotes / invoices

21. Calculations as per income per apartment to ensure payments received or partial payments paid prior to expenditure

22. Recording all ‘sales’ and maintaining master list re: orders, income and expenditure

23. Recording apartments furnished and noted as Rental Pool apartments or private owner residential apartments or other

24.Attending meetings, as and when required

24. Prepared to travel out of town - own transport essential

**Salary**: R25,000.00 per month

Application Question(s):

- Do you have a CLEAR criminal record?
- Do you have a CLEAR credit ITC record?
- Do you have your own reliable transport to commute to Sandton and occasionally travel out of town?
- Do you reside in the Johannesburg Region in order to a an in-person face to face interview (Regret no virtual interviews)
- Kindly list all the computer software programs you are skilled in?

**Education**:

- Diploma (preferred)

**Experience**:

- AutoCAD software: 3 years (preferred)
- project assistant: 4 years (preferred)
- BASIC bookkeeping: 1 year (preferred)

License/Certification:

- SA ID (preferred)

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