Logistics Controller

4 months ago


Bellville, South Africa Cipla Full time

**Department**
- Supply Chain: Planning

**Type of Employment**
- Permanent

**Job Purpose**

Manage and monitor import logistics, which includes customs clearance, economic freight/transport, registrations and payments to ensure timely delivery of goods and compliance with regulatory, customs, foreign trade and other government laws & regulations. Manage and coordinate all local/International 3rd party and Cipla Own Manufacturing (Cipla India and QCIL) upliftment’s and shipments. Manage and monitor registration and documentation of import assignments and container & freight documentation and supplier payments to ensure accuracy in paperwork as per regulatory compliance standards and timely delivery of goods. Ensure monthly KPI reporting is tracked, completed on the team scorecard.

**Key Accountabilities**

**Accountability Cluster**

**Major Activities / Tasks**
- Manage and monitor all activities related to shipment/transportation of goods to ensure timely delivery and complete compliance to set standards.
- Manage shipments and ensure the accurate quantity of goods on invoice vs transport documentation.
- Monitor and manage the movement of inventory from both local and international suppliers.
- Work closely with the India Logistics Team, Planning Team, Finance Team, BD Team, PMO Team and CDG Warehouse Team.
- Monitor and share shipping documents to relevant parties within the supply chain, keeping parties informed of the estimated time of arrival.
- Monitor shipping details and pending shipments and update files accordingly.
- Follow up to see if vessels have been discharged.
- Monitor the status of incoming international supplies and prepare and submit supporting documentation for clearance.
- Liaise with suppliers on discrepancies.
- Assist in the resolution of SARS queries by submitting supporting documentation on EDI and liaison regularly with direct manager, Cipla distribution centre and Cipla India for coordination and representation.
- Supervise and obtain necessary documents and clearances to ensure the availability of Licences for timely movement of consignment.
- Request permission documents/permits for the import of special medication as needed.
- Submit full shipment documentation to Finance for payment of supplier as needed.
- Support all Section 21 Shipments
- Support all Bonded Warehouse Shipments
- Management of all international Sea and Air shipments
- Liaise between Logistics Service Provider and suppliers.
- Arrange for the upliftment of shipments (EXW) (or any other related Inco Terms where needed)
- Follow up on Shipping documents.
- Follow up of ETA’s
- Advise responsible parties of ETA’s
- Complete and update all activities and data capturing on SharePoint ETA Tracker.
- Monitor & review if compliance w.r.t. import shipments to avoid delay/ confiscation of the consignment
- Manage any commercial / business risk caused due to non-compliance of all documents about the consignment.
- Assist Logistics Service Provider with all related documents to obtain smooth delivery of all imported consignments.
- Ensure compliance with customs, import/export laws, and other relevant regulations.
- Manage cross-functional interactions with other business teams and ensure the logistics team ensures compliance, best practices and due diligence
- Prepare costings for each shipment
- All Shipments from Non-Cipla India Supplied vendors are to obtain 3 x quotes and approval to be obtained from Finance: Head Of Procurement.
- Where there is a contracted Clearing and Forwarding agent to Cipla - Manage the relationship, workings and execute logistics requirements in relation to the contractually to the agent
- Monitor and manage compliance with the import logistics team.
- Provide accurate information to the Supply Chain, CDG Team and Financial departments regarding the total cost of goods, (I.e. freight, clearing, duty, Customs, Vat etc.) per line item per delivery
- Manage registration and documentation of assignments and supplier bills and invoices to ensure accurate and timely payment.
- Opening of new folders - Folder with AWB or Bill of Lading with invoices, packing list, clearing instruction etc.
- Ensure accurate and complete documents received from suppliers - checking that invoices corresponds with details on AWB or Bill of Lading
- Ensure that files complete with relevant documents are handed to Logistics Service Provider for clearing.
- Scanning of documents with correct Tariff Headings, Registration Certificates, MBR20.8 to Logistics Service Provider
- Monitor air and sea shipments to ensure goods are received on time and as per schedule.
- Obtaining accurate arrival notices from shipping lines
- Confirm flight details for Airfreight - Verify online or by telephone that flight details given are accurately
- Follow up on completion and unpacking of vessels/containers - Phone clearing agent/shipping liner/airline handling agents/unpacking depots to confirm consignments arrived
- Updating


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