Assistant Financial Administrator

**Purpose of the job**:
To ensure financial aspects related to business operations are done efficiently and managed according to the instructions of the Owner and Managing Director. This position involves dealing with, coordinating and managing Debtors, Creditors and Payments, Payroll and Statutory requirements.

**Daily Activities and responsibilities. SOP’s to adhere to and Documentation to use.**

1. Cash ups / Full banking

2. To reconcile and balance cash, floats and dockets ensuring that these tally with daily income and expenditure of the restaurant/cocktail bar and reservations

3. To notify management immediately of any variances in the above

Resolving shortages on waiters’ or reservations’ cash-ups

4. Ensure that the cash and relevant vouchers are securely and systematically kept

5. Assist with waiters’ cash-up reports if necessary

6. Cash payments

7. Reconciling credit card slips (POS & Reservations) with actual totals banked on the bank statement

8. Filing of credit card slips for month-end purposes

9. Ensure all online and electronic filing is done systematically on the servers and that accessibility to documents is communicated with management and ensuring mail is filed systematically and the relevant recipient attends to that correspondence

10. Must be able to fill in when Financial Administrator goes on leave

11. Send the weekly BBC amounts to Waleed and do the weekly payment, as well as the monthly reconcilliation

12. Reconciliation of transactions between Blue Bay Lodge and Blue Bay Café

ADMINISTRATIVE FUNCTION

1. Ensure Filing and administrative functions are managed and done in an orderly, systematic way as to promote efficiency and productivity.

2. Capturing of salaries/leave/sick/unpaid leave on Simple Pay

3. Monthly submission of PAYE, SDL, UIF on eFiling

4. Submitting the UIF declaration to Department of Labour

5. EMP501 recon every 6 months

6. Monthly online submission of Provident Fund contributions

7. Bi-Weekly wages on Thursday - Comparing clocking hrs with time sheets, capturing leave, overtime & deductions and preparing the payslips

8. Online submission of ROE and injury on duty - Workman’s Compensation

9. Ensure invoices, payments and accounting documentation is filed and submitted to the accountants/ financial manager.

10. Ensure confidential documentation is securely stored

11. To leave all desks and office in a clean and neat manner when going off-duty

To ensure that all lockable areas are secure before leaving the premises

12. Report any Injuries on duty

**Other duties and responsibilities**

1. Management may from time to time allocate or delegate duties, which may not relate to normal function of the position.

2. Any further duties and responsibilities necessary to perform all or any other duties and responsibilities contained herein, as well as reasonable other instructions given by management which pertains to the performance of this job.

3. Comply with all safety policies, practices and procedures. Report all unsafe activities or illegal or suspect activities to the owners

4. Participate in proactive team efforts to achieve department and company goals.

5. Provide leadership to others through example and sharing of knowledge/skills.

6. Adhere to and follow all standard operating procedures (SOP), policies and regulations at all times.

Attend all operations meetings, planning meetings as and when required

Pay: R10 000,00 - R13 000,00 per month