Procurement, Logistics and Warehouse Manager

4 weeks ago

Pretoria, South Africa SolarAfrica Energy Pty Ltd Full time

The Procurement and Logistics and Warehouse Manager will be responsible for negotiating, procuring, and managing the logistics and warehousing needs for the company with supplier partners and all internal departments. The role will include various tasks ranging from purchase agreement management, sourcing new suppliers, negotiating better pricing, managing logistic partners, and managing our warehouse and stock. You will need to understand the demand and supply changes in the renewable market to ensure that the Team are aware of any changes to ensure they can manage effectively to align with the business needs.

Position of the job in the organisation:
This person will report to the Head of Group Finance.

**Principal responsibilities**:

- Lead, manage, and grow the procurement, logistics and warehouse (PLW) team, partners, and suppliers.
- Define, communicate, and implement procurement and logistics standard processes.
- Ensure cost-effective purchase of all materials and services through negotiation and develop procurement strategies to align.
- Manage warehouse operations, including organising storage, optimising space utilisation, and implementing efficient workflow processes.
- Review existing contracts with suppliers and vendors for ongoing feasibility.
- Build and maintain long-term relationships with suppliers.
- Expand the team as necessary to meet growing demands.
- Meet sourcing and delivery objectives and requirements.
- Approve purchase orders and confirm delivery of goods and services.
- Develop and maintain suppliers' quality, cost, timing, and technology expectations.
- Monitor supplier financial performance and manage credit risk.
- Issue purchase orders and lump-sum payments timely.
- Ensure all orders are delivered within SLA.
- Perform risk assessments on potential contracts and agreements.
- Manage both internal and external stakeholders.
- Understand, document, and forecast external factors influencing procurement.
- Control the procurement budget and promote long-term savings.
- Oversee IT systems tracking shipments, inventory, and supply of goods.
- Prepare procurement and logistics reports.
- Coordinate and conduct stock takes to ensure accurate inventory management regularly and for auditing purposes.
- Oversee IT systems tracking shipments, inventory, and supply of goods.
- Manage and maintain satisfactory inventory levels to support projects, operations, and maintenance business units.
- Review and implement necessary procurement governance procedures for optimal performance.

**PERSON DESCRIPTION**

**Experience**:

- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
- Minimum of 5 years of experience in procurement, with at least two years in a management role.
- Strong negotiation skills and ability to drive cost savings without compromising quality or performance.
- Experience working with ERP/CRM systems and procurement software.
- Excellent communication and interpersonal skills, building and maintaining relationships with internal and external stakeholders.
- Demonstrated leadership capabilities, including motivating and developing a high-performing team.
- Analytical mindset with the ability to make data-driven decisions and solve complex problems.
- Valid driver's license and willing to travel.

**Desirable attributes**:

- Experience in renewable sourcing technologies, including panels and inverters.
- Able to effectively multitask and meet strict deadlines in a high-pressure environment.
- Proven track record of successfully managing procurement activities for solar PV projects or related industries.
- In-depth knowledge of solar PV technology, components, and supply chain dynamics.

**What Does Success Look Like?**

**By month 3**:

- I can manage my team with monthly 1:1s.
- Successfully familiarised myself with the departmental processes and established strong working relationships with key internal stakeholders.
- Identified areas for potential cost savings and initiated discussions with suppliers for negotiations.
- Understand the warehouse management procedures.
- Successfully manage all facets including ordering, receiving, processing, recording and distributing supplies and materials; preparing and maintaining detailed records and files.
- Demonstrated proficiency in utilising ERP/CRM systems and procurement software.

**By month 6**:

- I am conducting 1:1 meetings and quarterly reviews for my direct reports, providing guidance and support to the procurement team, and fostering a collaborative and high-performing environment.
- Implemented cost-saving strategies resulting in measurable improvements in procurement efficiency and effectiveness.
- Developed a comprehensive procurement, warehousing and logistics plan for upcoming projects.

**By month12**:

- Achieved significant cost reductions while maintaining or improving quality standards across the supply chain.
- Successfully managed procurement activities for mul

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