Weca Executive Assistant

3 weeks ago

Johannesburg, South Africa PepsiCo Full time

**Responsibilities**
- This role supports the WECA HQ and other functions (Legal, HR, Franchise, Finance and Business development) with general office facilities and administrative duties.
- Overall management of the functional Directors in a professional manner that reflects the core values of the Company and supports the strategic responsibilities and objectives of the respective functions.
- Builds and maintains effective working relationships with internal departments and acts as liaison to identify and remedy issues.
- Liaise with, and support, key strategic bottlers, suppliers, customers, external agencies and other members of the executive team, non-executive directors, shareholder representatives and other senior stakeholders in both the public and private sectors in order to ensure ongoing and constructive relations.
- Manage calendars, vacation schedules and backfill coverage (as and when required).
- Establish measurable PDR Objectives and Developmental Actions for the Administrative Team within WECA.
- Provides training and develop capability of WECA Administrative Team.
- Organization of Directors day and management of electronic diary which involves management of external and internal meetings, conference calls, events, etc.
- Provide general and diverse administrative support for Directors.
- Maintain high level of integrity and professionalism in handling confidential material on a daily basis.
- Coordinate guest visits, programme, accommodation, transport and meetings.
- Handle internal and external calls efficiently and professionally.
- Compile documents, reports and presentations for various meetings as and when required.
- Manage contacts to ensure up-to-date database entries and track key relations.
- Demonstrate minute taking of key Functional Team meetings
- Alignment with COSO Control and Control Team.
- Complete T&E expenses accurately and timeously for Directors.
- Engage with suppliers where relevant, and ensure timeous payment.
- Manage the purchase of office supplies and all other items needed.
- Monitor and manage relevant budgets and project costs.
- Monitor office, travel and meeting expenses on a monthly basis.
- Monthly reconciliation of the G&A budget vs. AOP & forecast.
- Manage and ensure business compliance.
- Management of all P2P payments with regards to Directors and their Functional team’s travel and expense report.

**Qualifications**
- Bachelor’s degree preferred
- Excellent administration & organizational skills
- Highly proficient in Microsoft Office (Word, Excel, Access, PowerPoint)
- Excellent report writing skills
- Meticulous Document management
- SAP System Knowledge
- Professional Minute taking of Executive Meetings
- Excellent interpersonal & communication skills
- Ability to work in a fast-paced, diverse environment while managing multiple tasks
- Minimum of 5 years’ experience as an executive assistant in a corporate environment / CEO /Senior Vice President

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