Executive Pa

**Job Number**
- 68585

**Job Type**
- Permanent

**Job Title**
- Executive PA

**Computer Skills**

**Industry**
- Manufacturing

**City**
- Roodepoort

**Province**
- Gauteng
- Job Overview An Executive PA to perform a variety of administrative tasks and support our company’s executive team. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
- Minimum Requirements
- At least 8 years senior secretarial experience
- Work experience as an Executive PA to Managing Directors or CEO’s
- Excellent MS Office knowledge
- Supervision of sub-ordinate staff
- Outstanding organizational and time management skills- Excellent verbal and written communications skills
- Discretion and confidentiality
- B.Comm or completed Secretarial diploma- Key Tasks and Responsibilities- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Prepare weekly, monthly, or quarterly reports
- Oversee the performance of receptionist and cleaner- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence- Answering calls and liaising with clients competently,
- Preliminary drafting of correspondence,
- Diary management
- Planning and organising meetings,
- Taking action points and writing minutes,
- Preparing papers for meetings,
- Taking dictation,
- Planning and organising events,
- Improving office efficiency
- Conducting research,
- Preparing presentations,
- Managing and reviewing filing and office systems,
- Oversee and manage office requirements,
- Typing,
- Keeping record and control of H & S Audits done at branches
- Sourcing and ordering stationery and office equipment,
- Managing unplanned projects
- Critical Cross Field Outcomes
- Management Skills
- Problem solving
- Decision making
- Planning
- Organising
- Interacts & works with Customers (management level), suppliers (management level), personnel, co-workers, other branches (e.g., Admin etc)
- Life Skills
- Common sense
- Creative thinking
- Ability to work under pressure
- Social Skills
- Tact
- Politeness
- Assertiveness
- Personal Qualities
- Integrity
- Honesty
- Loyalty
- Dedication and willingness to learn
- Reliability
- Language / Literacy / Communications
- Read, write, interpret, analyse, and explain contracts, reports, tables, diagrams, supplier documentation & text.
- Generate reports, tables, diagrams & text.
- Interacting with Customers & resolving complaints
- Knowledge and Understanding
- Confidentiality
- Handling customers
- Using computer programs & software
- Telephone skills
- Managing projects
- Planning
- Value systems and culture
- Attention to detail
- Working as part of a team and individually
- Use Initiative
- Highly Confidential
- Professional presentation of self
- Collaboration focused i.e., building relationships with staff, suppliers, and customers
- Integrity/honesty**Skills**:

- Analytical and problem-solving skills
- Meticulous attention to detail
- Good interpersonal skills
- Deadline driven
- Good stress and time-management skills
- Personal Attributes
- Honest and Trustworthy
- Respectful
- Sound work ethics
- Team player with ability to deal with changing priorities
- Abilities
- Confidence in dealing and building relationships on all levels.
- Excellent written and oral communication skills.
- High level of accuracy and attention to detail.
- Well organised with strength in prioritising.
- Flexible attitude to achieve results.
- Calm under pressure.-
**Inherent Requirements**
- B.Comm or completed Secretarial diploma
- At least 8 years senior secretarial experience
- Work experience as an Executive PA to Managing Directors or CEO’s
- Excellent MS Office knowledge

**What Qualification**

**Minimum Qualification**
- Diploma

**Status**
- Available