Warehouse Controller

**General Job Description**

Management of the warehouse function

**Duties and Responsibilities**

**Receiving of Stock**
- Receipt of inventory from suppliers and/or customers and confirm contents are correct and in working order
- Ensure that proper records are kept for deliveries (i.e. POD’s) in order to alleviate any discrepancies by all relevant parties
- Ensure invoices are supplied to warehouse administrator for capturing timeously
- Ensure relevant documentation is completed accurately and timeously

**Dispatching of Stock**
- Obtain stock from the warehouse floor and ensure that it is packaged correctly for delivery
- Ensure that stock is distributed in the correct manner i.e. delivery, courier or collection
- Prepare the necessary documentation for dispatch
- Prepare courier documents and arrange collection of stock when necessary in accordance with relevant timelines

**3rd Party Stock Management (Nedbank)**
- Adhere to the full warehousing process at all times
- Adhere to the courier process at all times
- Adhere to the swop-out Process at all times
- Actively manage and coordinate inventory levels in accordance with set stock levels
- Prepare and provide Nedbank with a weekly movement report
- Update supplier inventory levels for the Finance and Admin Assistant (Procurement)
- Account for all stock upon delivery i.e. check all stock components before signing the POD Store inventory within relevant demarcated areas at all times
- Work through all client requests timeously and ensure deliveries happen within the SLA
- Upon return of inventory, follow the correct processes and obtain the correct paperwork
- Ensure timeous delivery of faulty stock back to Nedbank
- Adhere to the Innervation and third party reporting requirements
- Provide stock-take report to Nedbank

**Warehouse and Stock Control**
- Keep the storeroom areas tidy at all times
- Ensure that the storeroom is managed effectively in order to minimize time spent looking for inventory and any other items of relevance
- Ensure stock is allocated to the relevant section of the warehouse based on the configuration requirements
- Ensure that the storeroom is as hazard free (fire prevention, WCA, OHS standards) as possible at all times
- Ensure that the storeroom is never accessible by any unauthorized staff, unless you accompany them (security control and theft prevention)
- Control and maintain a proper record of what is moved in and out of the storeroom and get the relevant staff/managers to sign off these movements
- Performing ad hoc stock takes and reporting any issues
- Perform monthly stock takes timeously and accurately
- Reconcile actual stock count to computer-generated reports
- Identify and report on any stock take discrepancies

**Driving and Monitor Vehicle Management**
- Ensure that deliveries are made within SLA
- Ensure that Post Office collections are done on a regular basis
- Collect Nedbank stock and return faulty stock
- Ad-hoc driving and deliveries for clients on approval from line manager, only if core responsibilities aren’t impacted
- Ensure at all times that the motor vehicle is kept neat and tidy in order to maintain a professional image and to keep up the image of the Innervation brand
- Manage the daily maintenance of the motor vehicle, including, but not limited to, all oil levels, water levels, and tyre pressure
- Take the necessary action to notify the Finance Department when the motor vehicle is due for services and license renewals, to get the required funding and ensure that this get actioned
- Notify your manager, immediately, of any internal and external defects that need to be taken care of on the motor vehicle, regardless of the cause
- Ensure defensive driving at all times to minimize the accident risk
- In the event of a motor vehicle accident, ensure that you notify your manager immediately and that you manage the process to ensure the proper insurance measures are taken
- Ensure that the motor vehicle is secured at all times and meets the requirements of the insurance company
- Ensure that the motor vehicle is parked in a secure parking area, where possible. Ensure that the keys of the motor are safely locked away when the motor vehicle is not in use
- Complete and manage the log-book
- No one else is allowed to drive the motor vehicle, unless this was approved by your Manager or an Executive
- Obey all road rules and regulations at all times and if there are fines, you will be liable