Administrator Provincial-ec

3 weeks ago

East London, South Africa Construction Education & Training Authority Full time

**RESPONSIBILITIES**:

- Work with the Head: Clients Services and Projects to prioritise an agenda and focus on the most important issues and opportunities within the province.
- Develop, maintain, and update the Provincial Office’s annual meetings planner.
- Attend and minute proceedings of meetings as directed by the Manager.
- Compile a decision register and follow-up on the office meeting outcomes.
- Draft and type letter, reports, memo’s and ensure that all documents are formatted to professional standard.
- Coordinate the Provincial Office’s meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
- Assist in the coordination of Stakeholder Workshops and other events and functions as required within the province.
- Attend key meetings as directed by the Manager with the purpose of ensuring follow-up and execution on identified actions.
- Provide input and formulate business presentations in consultation with the Manager.
- Work with the Manager to strategies and manage a portfolio of relationships relevant to the business unit.
- Order, receive, verify, store, and maintain an accurate inventory of office supplies as required.
- Compliance with performance Management Policy.
- Attendance of Development workshops and interventions as per agreed PDP
- Prepare and submit to the Supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling to monthly MANCO.
- Ensure all work is backed up regularly as per ICT policies ono the CETA electronic servers.
- Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings, and workshops as scheduled by CETA.
- Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
- Respond to routine queries and escalate higher-level requests to the relevant staff in the business unit as required.
- Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
- Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders.
- Attend and address all stakeholder queries timeously and effectively.

**MINIMUM REQUIREMENTS/EXPERIENCE/KNOWLEDGE**
- NQF Level 6 Diploma in office Management, Business Administration, Communications, or Generic Management qualification.
- Project Management qualification will be advantageous.
- 3 years administration experience or experience in similar role with at least 2 years’ experience in ETD sector or Public Entities-Operational.

**The following Attributes are necessary to succeed in this role**:

- Punctual, self-discipline and a motivated team player.
- Ethical consciousness and conduct in all dealings with the matters of CETA.
- Emotionally intelligent and communicates well across all levels.
- Analytical and pay attention to detail.
- Deadline driven.
- Adaptable and problem-solver.
- Excellent negotiation and organising skills.
- Innovative and creative self-starter.
- Ability to work with difficult individuals.
- Emotionally intelligent and communicates well across all levels.

**PLEASE NOTE**

The CETA reserves the right to cancel this advert, and / or not to appoint.

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