Clinic Administrator

**Duties and responsibilities include**:

- Work closely with Medical staff to plan, coordinate and deliver quality healthcare services
- Scheduling and diary management of nursing staff in terms of consultations with internal staff members for various Occupational & Primary Healthcare needs
- Maintaining schedules of legislative medical requirements in terms of annual and periodic medicals for the relevant staff members
- Create, prepare, update and maintain patient folders
- Complete and submit WCA/COIDA claim forms
- Keep detailed records of, order and maintain all medical supplies as well as medication
- Managing the reception area, welcoming patients, taking/diverting calls, managing queries.
- Liaising with external service providers i.e. optometrists, pathology services, specialists, hospitals, pharmacies, public clinics
- Multiple administrative tasks e.g. typing referral letters, creating and maintaining spreadsheets and information on various office packages
- Devising and maintaining office systems to efficiently deal with the paper and process flow of the clinic
- Adhoc duties include filing, verifying time and attendance, drafting, verifying and editing clinical documentation, processing of invoices on an in-house payment system, ordering stationary on in-house system

**Qualifying Experience**:

- Grade 12 or equivalent
- Secretarial/Office Administration course Diploma/ Certificate
- At least 5 - 8 years’ experience in a similar role

**Qualifying Attributes**
- Excellent planning, organisational, and decision-making skills
- Excellent oral and written communication skills on all levels
- Professional attitude
- Confidentiality, tact and discretion essential when dealing with people
- Computer Literacy viz. Microsoft Office Suit
- Ability to work within a team and independently
- Ability to multi-task and manage demanding workload in a pressurised environment
- Display a professional work approach
- Logical and detail orientated methodologies
- Excellent standards in execution
- Commitment to a strong business ethic and integrity

Job title: Clinic Administrator

Reporting to: Healthcare Coordinator and Divisional Director

Job type: Permanent position

**Benefits include**
- Provident fund
- Medical aid
- Life cover at 4x annual salary
- Funeral cover
- 15 x paid leave days per annum
- Long service leave after five years of employment

**Standard hours**

07h30-17h00: Monday - Thursday

07h30-16h00: Friday

May be required to work overtime as per operational requirements

**Salary**

We offer a highly competitive package depending on the extent of the applicant’s qualifications and experience.

**Job Types**: Full-time, Permanent