Accounts Receivable Controller

2 weeks ago

Midrand, South Africa NEC XON Full time

**Main purpose of the job**

**Key responsibilities**
- Daily posting all receipts from customers for the previous day’s bank statement. Posting of receipts should be done as early in the day as possible.
- Allocating receipts accurately by requesting customer reconciliations and remittances proactively. No receipt allocations to the oldest outstanding invoices are allowed unless specially requested by the customer in writing, or by authorised persons within NEC XON.
- Requesting reconciliations from customers and posting payments received from customers in line with the reconciliations received.
- Printing and forwarding monthly customer statements by the third working day of the month. Statements to be accompanied by invoices and with supporting documents where required.
- Contacting customers throughout the month to ensure that they have received all documentation necessary to facilitate payment on time.
- Efficient handling of customer queries, in accordance with the time frames specified in the Debtor Processes document, as well as the Credit Policy. All queries to be handled in a professional and accurate manner.
- Liaising with all relevant departments with regard to outstanding documentation and customer queries and following up within the time frames stipulated in the Credit Policy.
- Updating and maintaining the Customer account details on AX as soon as the Credit Department is made aware of any change.
- Producing a detailed report by the last week of the month and forwarding the report to the Credit Manager by 12h00 on the last business day of the month.
- Creating new accounts as per instruction received from authorised persons with NEC XON, as outlined in the Credit Policy.
- Creating and updating physical customer files and filing all reconciliations and important documentation and correspondence in the relevant customer files.
- Forwarding monthly declarations to the insurers via the broker agency and ensuring that the information contained therein is accurate and does not have any omissions.
- Performing ad hoc functions related to the position and department, as reasonably required from time to time.
- Assisting with the tasks of other members of the Credit Department in their absence, or in cases where the need arises for assistance.
- Providing a support function for the Sales and Procurement divisions.

**Knowledge**

**Competencies**
- Good communication skills - written and verbal.
- Good collection skills - basic knowledge regarding handling “difficult” customers
- Basic administration skills, including accuracy and flair for numbers.
- Methodical and organised manner of thinking and working.
- Ability to work and perform under pressure.
- Professionalism
- Integrity

**Qualification & Experience**
- Matric (Grade 12)
- At least Credit 1 and 2 or similar qualification. Credit 3 and 4 would be advantageous, along with above average performance for advancement consideration.
- At least 7 years’ experience in an administrative function - preferably debtors

**Job Types**: Full-time, Temp to perm
Contract length: 12 months

**Salary**: From R15,000.00 per month

Ability to commute/relocate:

- Midrand, Gauteng: Reliably commute or planning to relocate before starting work (required)

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