Advanced Receiving Clerk

3 weeks ago

Umhlanga, South Africa Winning Form Group Full time

Star Merchant has an exciting opportunity available for an Advanced Receiving Clerk to be based in Umhlanga. The incumbent will be responsible for planning the warehouse receiving operation that involves physical receiving / GRV’ing, scheduling, tracking and communicating with Sales and Buying Teams of deliveries throughout the day. To deal with queries and interact with other departments to resolve queries timeously. Communicating with all satellite warehouses with regards to the deliveries they received and ensuring stock is correctly booked into the correct warehouse. Be able to step into the Senior Team Members’ role in his / her absence. Ensure achievement of company’s strategic objectives, goal plans and targets. Comply with all policies and procedures and strict adherence to internal controls. Ensure daily, weekly and monthly reporting is done accurately and timeously and contains appropriate content to enable effective decision making.

**Minimum requirements**:

- A minimum of 1 year experience in warehousing receiving/dispatching.
- Pastel Evolution.
- Geographic knowledge.
- Competent in MS Office products.

**Responsibilities**:
**Financial Metrics/Operational Duties**
- Check goods to ensure the correct items are being received per the PO and that the quality meets the company standards and technical specifications.
- All promotional items must be quality checked according to the company specifications and standards. Should the specifications not meet the company standards the relevant buyer should be contacted and informed regarding the incorrect items received.
- Ensure all goods being delivered are as per our companies request as specified on a relative company PO with a valid Order Number.
- Ensure quantities and pricing corresponds to the relevant PO.
- Complete daily delivery schedule and identify all orders received for the day. Also highlight non-conformances of suppliers whereby orders aren’t completed as per our requirement.
- Check that all items received are accompanied by relevant documentation such as a Delivery note / Supplier Invoice with the correct PO number on it. A “Receiving Checklist” needs to be signed off with each delivery received.
- Once all requirements are met a GRV needs to be generated on Pastel Evolution/Accounting System which will effectively add the respective inventory items to the system.
- When doing the GRV ensure that the correct invoice number / delivery note number is entered as per the supplier documentation and check the description on the PO to see if the items on the request are a special purchase or a general stock purchase.
- If the items GRV’d into the system are for a special or once off purchase, the Sales Department needs to be notified to ensure a Sales Order is generated on Pastel thus ensuring timeous delivery to the customer.
- If there are any queries regarding any product on a delivery this must be documented on the “Receiving Query Sheet” that must be submitted daily to the Buying department. This document will highlight what the query is and the time taken for the relevant person to complete the correction required.
- Queries must be dealt with timeously and if not resolved, escalated to a Warehouse Administrator/Supervisor/Manager.
- If items need to be returned to the supplier a “RTS Request Form” needs to be completed and approved by Warehouse Administrator/Supervisor/Manager before any item is returned to a supplier. Ensure the supplier collecting has signed a copy of the RTS that has been drawn up and ensure this is issued to the respective person to file for future reference.
- IT products are booked into the system with serial numbers. These serial numbers are scanned and added on the system before doing the GRV.
- GRV packs with the PO, GRV and Supplier documentation is submitted to Finance on a daily basis.
- A “Receiving Control Sheet” must be completed to document all GRV’s raised and must correspond to all documentation sent to the finance department.
- Ensure housekeeping is complete at the end of each day and ensure the Warehouse Administrator/Supervisor/Manager is made aware of all incomplete tasks and pending queries.
- Check the back order report to ensure all items on back order are immediately attended too and goods are dispatched timeously by making the Warehouse Administrator/Supervisor/Manager aware of the back order and the item received.

**People**
- Performance must be tracked by yourself and the onus is placed on you to set-up performance review meetings with the Warehouse Supervisor/Manager.

**Compliance, risk and quality**
- 100% compliance with company policies and procedures.
- 100% compliance with health and safety regulations.
- 100% Compliance with relevant laws and regulations relating to the warehouse.
- Ensure logical saving of all work, templates, etc. monthly and yearly such that each year’s financial records can stand on its own when enquiries/ investigations/audits

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