Deputy Director

2 weeks ago

Pretoria, South Africa Affirmative Portfolios Full time

**Finance**
**Pretoria**
***:
**Deputy Director - Corporate Finance - Pretoria**

**12 Month fixed term contract**

**R67 630.00pm**

**(Ref: DD/CF/2023/05-2T)**

**The purpose of the role**: is to manage the finance administration (i.e payroll, accounts payable, asset, management and reporting) of GPAA.

**Key performance areas**:
The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following:

- **Manage the administration of payroll**:

- Manage the authorization of payments on PERSAL.
- Oversee and attend to approvals, adjustments and recalculations of payments
- Liaise and interact with internal and external stakeholders relevant to the unit
- Ensure employees tax compliance of the organization
- Review and authorize all payroll related expenditures journals
- Manage debtors’ book (i.e. recording, collections of debt and reporting)
- Year-end and interim reporting on payroll management
- Review and authorize PERSAL and Accpac reconciliations
- **Effective management of fixed assets**:

- Review and authorize assets additions journals
- Review and authorize assets disposals journals
- Review monthly fixed assets reconciliations
- Liaise and interact with internal and external stakeholders relevant to the unit
- Oversee assets depreciation and impairment/valuation processes
- Review assets useful lives annually
- Year end and interim reporting on asset management
- Oversee assets verification process
- Manage the compilation and maintenance of fixed assets register
- **Effective management of accounts payable**:

- Manage the authorization processes of invoices by cost centres
- Liaise and interact with internal and external stakeholders relevant to the unit
- Oversee capturing of invoices and payment processes
- Ensure quarterly reporting to M&E on 30 days compliance as per Treasury regulations
- Review and authorize suppliers reconciliations
- Authorize payment runs
- Year end and interim reporting on accounts payable
- **Financial controls and reporting**:

- Develop templates for financial reporting and implement good systems of internal control for financial reporting
- Monitor, review and improve these templates and controls for effectiveness
- Review the monthly reports on admin expense accounting for correctness and fair presentation as required by stakeholders
- Prepare interim and annual financial statements of GPAA
- Liaise and interact with internal and external stakeholders relevant to the unit
- Review and authorize all accounting journals
- Review monthly reconciliations
- **Manage the implementation and maintenance of the finance administration guidelines and policies**:

- Ensure all legislations and regulations and policies are complied with****:

- Undertake research on latest trends on finance administration
- Support the development and ensure the implementation of finance administration policies
- Ensure that policies are in line with Departments’ strategic objectives and Treasury Regulations
- Oversee continued adherence thereto
- Undertake corrective measures on deviation
- Undertake and facilitate training to relevant stakeholders on related policies
- **Manage all resources of the unit**:

- Set, agree and monitor performance of direct reports, check that it is aligned with planned targets.
- Manage the audit process (i.e submission of information and reports)
- Develop the APP targets of the unit
- Manage the budget of the unit and monitor expenditure patterns as per the prescripts
- Allocate work according to the individual workload, expertise and developmental needs of the individual.
- Identify development and succession planning requirements
- Ensure employment equity compliance
- Monitor that outputs achieve business requirements
- Facilitate staff productivity and efficiency, minimizing absenteeism and turnover figures
- Motivate staff through the implementation of various reward mechanisms
- Facilitate departmental communication through appropriate structures and systems
- Manage the budget of the unit and monitor expenditure patterns as per prescripts

**Knowledge, skills and competencies**:

- Knowledge of Financial management
- Knowledge of Employee benefits
- Knowledge of GEPF services and products
- Knowledge of GPAA policies and procedures
- Knowledge of relevant legal requirements
- Knowledge of Public Service Act
- Knowledge of PFMA
- Strategic planning
- Analytical skills
- Strong leadership and managerial skills
- Planning and organizing skills
- Decision making and Problem-solving skills
- Effective communication skills (both verbal and written)
- Motivating skills
- Ability to establish controls to monitor tasks
- Persuasiveness and flexibility
- Customer service orientation
- Ability to take responsibility
- Ability to work under pressure
- Ability to delegate
- Integrity, reliability and honesty
- Quality and results orientated
- Good governance

**Minimum requirements**:

- Recognized three-year bachel

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