Invoicing Clerk

2 weeks ago

Soutrivier, South Africa Jeffart Signs Full time

**Job Overview**

We are looking for an Invoicing Clerk who is an individual that is proud of his/her work, who is efficient and would be an asset to the company.

**Requirements**:

- Matric / Grade 12 certification.
- Relevant certificate/ diploma would be an advantage.
- Working knowledge of MS Office (minimum intermediary level).
- Minimum of 3 years’ experience in a similar position.
- Excellent communication skills.
- Strong admin skills and good typing skills.

**Duties and responsibilities include and are not limited to**:
**Collate all supporting documentation to set up an invoice and set up the invoice**:

- Matching order quotation to invoice and job number.
- Collate all documents in the job bag (quote, order, production schedule, variations, drawings, despatch note and despatch invoice, final invoice, overtime & summary control and job photos).
- Type up installers daily installation diary (DID) and add to the correct job.
- Freight and subcontractors - ensure that the invoices are included and allocated to the job number to calculate and allocate expenses such as: travel, transport, cartage, away expense summary etc. to the job.
- Allocate all required information to the correct job number
- Prepare trip control schedules on Microsoft Excel
- Prepare invoice summary using Microsoft Excel

**General**
- Follow up on queries, photocopying/ faxing/ filing, maintaining records, filing systems and computer filing, assisting other staff in the invoicing department when required, undertaking any other tasks/duties as may reasonably be required, willingness to work overtime (when required).

**Personal Attributes**
- Ability to work under pressure, attention to detail, deadline oriented, ability to work independently and use initiative, problem solving skills, good numeracy skills.

**Please note that the abovementioned list is not comprehensive and should merely act as a guideline.**

**Job Types**: Full-time, Permanent

Pay: R1.00 - R1.10 per month

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