Function Coordinator

Beautiful Members Club with long standing roots to community seek the expertise of a dedicated Function Coordinator and PCO to ensure the successful execution of the function at the Club

KEY RESPONSIBILITIES
- The co-ordination of function bookings from inception to execution - Conferences, Dinners, Product Launches, Lunches, Meetings, Parties etc
- Recording of booking details accurately from organizers/members for functions
- Setting up of appointments with organizers to discuss in detail procedures and facilities
- To show clients various facilities available and to advise and discuss each room
- To advise, discuss choice of menus provided as well as alcoholic/non-alcoholic requirements and also to make organizer aware of the various rules
- To discuss the entertainment, flowers, linen and other décor or requirements
- Confirming all final details including numbers with organizer well in advance of the function
- Stay abreast wiioth competitor offerings, liaise with project Duty manager and Head chef on updating function menus and to initiate any changes or requests
- Attend weekly meetings
- Liaising with the club’s operating staff i.e.: function requirements, changes, or additional requirements

PERSONAL ATTRIBUTES & SKILLS Excellent interpersonal and customer service skills. Knowledge of food and catering background/understanding. Strong communication skills (written and verbal) and strong negotiation skills. Attention to detail and excellent organizational skills. Ability to follow projects through to completion. Problem-solving skills, the ability to work under pressure and meet deadlines. Computer literate and fluent in MS Office packages. Available to work on weekends. Valid driver’s license and own transport. Creativity is an advantage. MINIMUM / PREVIOUS EXPERIENCE At least 3 years of function coordinating experience