Ethics and Compliance Officer Temp

3 weeks ago

Johannesburg, South Africa Boardroom Appointments Full time

**Duties and responsibilities**:

- Required to ensure that the following compliance systems are appropriately managed and updated with relevant data and/or documentation in accordance with prescribed requirements and processes:

- Exclaim
- Policy Passport
- Disclosures Management
- GRC
- Deloitte Case Management
- Data Room for Anti-Bribery
- Barloworld Equipment Intranet page for Ethics and Compliance
- LMS / Training systems
- Inoxico
- Ensuring the management and updating of the Deloitte Case Management System
- Management of investigation deadlines
- Tracking of investigation statuses, findings and recommendations
- Conducting non-complex investigations into ethics and compliance violations
- Assist with the management of the Company forensics panel
- Provide support to the Head: Compliance in ensuring that:
All reports required for Group and Divisional reporting are coordinated, reviewed and assured against appropriate evidence with all regions and territories on/before the reporting deadlines
- All compliance certifications are coordinated and signed on/before Group reporting deadlines
- All regions and territories are audit ready on an annual basis
- Group policy proposals are coordinated within the Division and feedback provided by stipulated deadlines
- Conflicts of Interest are appropriately managed and addressed in terms of Group policies and Divisional processes
- Appropriate communication, training and awareness regarding Ethics and Compliance is provided
on a regular basis
- Tracking of status of ethics and compliance training interventions across Company (regions and territories)
- Facilitation and coordination of ethics, fraud and anti-bribery risk assessments
- Involved in the development and drafting of Compny policies and procedures
- Ensuring that policy owners across functions adhere to the governance requirements for the drafting, approval and communication of Company policies and procedures
- Ensuring that all Company policies and procedures are uploaded and assigned on the Policy Passport portal with the appropriate knowledge assessment to test understanding
- Ensuring that policies and procedures are reviewed within appropriate cycles

**Qualifications, experience and competencies**:

- LLB and/or appropriate Bachelors degree
- Chartered Secretary, registration as a Certified Ethics Officer with the Ethics Institute of southern Africa, Certified Compliance Practitioner or Professional with the Compliance Institute of southern Africa would be an advantage.
- Minimum of three to five years experience in an ethics, compliance or risk-related role
- Excellent written and oral communication skills, including report writing (drafting and presentation) and the ability to develop and communicate in-house training and correspondence around ethics and compliance initiatives
- Excellent computer literacy (sound knowledge of MS Office Word, Excel and Power Point, and GRC systems (preferable)
- Strong interpersonal skills with the ability to maintain and build multi-level relationships, and the ability to positively influence people
- Business acumen, analytical skills and attention to detail
- Self-motivated, self-starter, problem-solver and deadline orientated
- Demonstrates strong work ethic with a high level of honesty, integrity and alignment

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